Chapter 2.04
CITY COUNCIL MEETINGS

Sections:

2.04.010    Regular meetings.

2.04.020    Place.

2.04.030    Rules of order.

2.04.040    Repealed.

2.04.050    Duties of presiding officer.

2.04.060    Authority of chair.

2.04.070    Right to speak.

2.04.080    Precedence and prerogative.

2.04.090    Ordinances, resolutions and motions to be written.

2.04.100    Suspension of rules.

2.04.110    Committees.

2.04.120    Attendance of officers.

2.04.130    Repealed.

2.04.140    Duty to vote.

2.04.150    Duty of clerk.

2.04.160    Special meetings.

2.04.010 Regular meetings.

Regular meetings of the city council will be held on the second and fourth Monday of each month, commencing at 4:00 p.m. or as soon thereafter as a council quorum is established by roll call of the city clerk, subject to the following:

A. In the event a regular meeting date falls on a legal holiday, the regular meeting day shall be held on the Tuesday following the second and fourth Mondays of each month.

B. The second meeting of the month is set as a regular meeting for the convenience of the council and the efficient performance of the council’s duties and the city’s business, and may be canceled in the event city or council business does not warrant convening such meeting.

C. No regular meetings will be scheduled in the month of August.

D. For the duration of the COVID pandemic or until further action of the city council, the council intends that commencement of the regular council meeting on such dates as they are held shall be preceded by the regular CEMP incident commander’s COVID-19 briefing. (Ord. 982 § 1, 2020; Ord. 981 § 1 (Exh. A), 2020; Ord. 824 § 1, 2008; Ord. 518 § 1, 1990; Ord. 472 § 1, 1988; Ord. 28 § 1, 1956; Ord. 1 § 1, 1955)

2.04.020 Place.

The regular meeting place of the city council will be at the Medina City Hall, 501 Evergreen Point Road, Medina, WA 98039. (Ord. 981 § 1 (Exh. A), 2020; Ord. 1 § 2, 1955)

2.04.030 Rules of order.

Except as otherwise provided in this chapter, the procedure of the meetings of the city council shall be governed by Robert’s Rules of Order Revised, current edition. (Ord. 981 § 1 (Exh. A), 2020; Ord. 2 § 1, 1955)

2.04.040 Order of business.

Repealed by Ord. 809. (Ord. 637 § 1, 1998; Ord. 2 § 2, 1955)

2.04.050 Duties of presiding officer.

It is the duty of the presiding officer of the council meeting to:

A. Call the meeting to order.

B. Keep the meeting to its order of business.

C. Handle discussion in an orderly way:

1. Give every councilmember who wishes a chance to speak;

2. Permit audience participation at appropriate times;

3. Keep all speakers to the rules of order, and to the questions;

4. Give pro and con speakers alternating opportunities to speak.

D. State each motion before it is discussed, and before it is voted upon.

E. Put motions to a vote and announce the outcome.

F. Appoint and participate in committees when authorized to do so. (Ord. 981 § 1 (Exh. A), 2020; Ord. 2 § 3, 1955)

2.04.060 Authority of chair.

All questions of order shall be decided by the presiding officer of the council with the right of appeal to the council by any member. (Ord. 981 § 1 (Exh. A), 2020; Ord. 2 § 4, 1955)

2.04.070 Right to speak.

A. No member of the council shall speak more than twice on the same subject without permission of the presiding officer.

B. No person who is not a member of the council shall be allowed to address the council while in session without the permission of the presiding officer. (Ord. 981 § 1 (Exh. A), 2020; Ord. 2 § 5, 1955)

2.04.080 Precedence and prerogative.

A. Motions to lay any matter on the table shall be first in order; and on all questions, the last amendment, the most distant day, and the largest sum shall be put first.

B. A motion for adjournment shall always be in order, but adjournment may be by consensus at the end of a regular meeting and completion of the council’s business.

C. Motions to reconsider must be by a member who voted with the majority on the action for which reconsideration is sought. Such motion shall be brought at the same or next succeeding meeting of the council. (Ord. 981 § 1 (Exh. A), 2020; Ord. 2 § 10, 1955)

2.04.090 Ordinances, resolutions and motions to be written.

Motions shall be reduced to writing when required by the presiding officer of the council or any member of the council. All resolutions and ordinances shall be in writing. (Ord. 981 § 1 (Exh. A), 2020; Ord. 2 § 9, 1955)

2.04.100 Suspension of rules.

The rules of the city council may be altered, amended or temporarily suspended by a vote of two-thirds of the members present. (Ord. 981 § 1 (Exh. A), 2020; Ord. 2 § 11, 1955)

2.04.110 Committees.

The city council may, from time to time, appoint temporary or long-term committees from among its membership. All committees shall dissolve at the time of the biennial election of council mayor and deputy mayor council elections.

The chairperson, if any, of each respective committee of the council, or the councilmember acting for her/him in her/his place, shall submit or make all reports to the council when so requested by the presiding officer or any member of the council. (Ord. 981 § 1 (Exh. A), 2020; Ord. 755 § 1, 2003; Ord. 2 § 8, 1955)

2.04.120 Attendance of officers.

The city manager, clerk, and city attorney, and such other officers or employees of the city as may by the council be requested to do so, shall attend all meetings of the council and shall remain in the council room for such length of time as the council may direct. (Ord. 981 § 1 (Exh. A), 2020; Ord. 2 § 12, 1955)

2.04.130 Failure to attend – Penalty.

Repealed by Ord. 981. (Ord. 2 § 13, 1955)

2.04.140 Duty to vote.

Each member attending the meeting must vote on all questions put to the council, except as to any matter in which such councilmember has a personal financial interest. (Ord. 981 § 1 (Exh. A), 2020; Ord. 2 § 7, 1955)

2.04.150 Duty of clerk.

The clerk shall keep a full and true account of all the proceedings of the council. (Ord. 981 § 1 (Exh. A), 2020; Ord. 2 § 6, 1955)

2.04.160 Special meetings.

A. Special meetings may be called by the mayor or any three councilmembers by written notice delivered to each member of the council at least 24 hours before the time specified for the proposed meeting.

B. No ordinance or resolution shall be passed, or contract let or entered into, or bill for the payment of money allowed at any meeting not open to the public, nor at any public meeting the date of which is not fixed by ordinance, resolution or rule, unless public notice of such meeting has been given by such notice to each local newspaper of general circulation and to each local radio or television station, as provided in RCW 42.30.080 as now or hereafter amended. (Ord. 981 § 1 (Exh. A), 2020; Ord. 460 § 1, 1988; Ord. 3 § 1, 1955)