Chapter 2.100
Architectural and Engineering Services

Sections:

2.100.010    Policy.

2.100.020    Definitions.

2.100.030    Public announcement.

2.100.040    Selection process.

2.100.050    Negotiations.

2.100.060    Emergencies.

2.100.010 Policy.

It is the general policy of the city of Montesano when such services cannot be provided by the designated city engineer to publicly announce all requirements for architectural and engineering services and to negotiate contracts for architectural and engineering services on the basis of demonstrated competence and qualification of the type of professional services required at fair and reasonable prices. The city specifically reserves the right, to the extent allowed by state law, to waive any such announcement when deemed necessary and appropriate by the city council. Further, any failure of the city to comply with the terms and provisions of this chapter shall not give rise to any private right of action or the basis for a claim of damage by any entity whatsoever. (Ord. 1259 §1, 1988).

2.100.020 Definitions.

For the purposes of this chapter the following terms shall have the following meanings:

(a)    "Application" means a completed statement of qualifications together with a request to be considered for the award of one or more contracts for professional services.

(b)    "Architectural and engineering services" or "professional services" means professional services rendered by any person, other than as an employee of the agency, contracting to perform activities within the scope of the general definition of professional practice in RCW Chapters 18.08, 18.43 or 18.96.

(c)    "Consultant" means any person providing professional services who is not an employee of the agency for which the services are provided.

(d)    "Person" means any individual, organization, group, association, partnership, firm, joint venture, corporation or any combination thereof. (Ord. 1259 §2, 1988).

2.100.030 Public announcement.

The city shall publish in advance its requirements for professional services. The announcement shall state the general scope and nature of the project or work for which the services are required and the address of a representative of the city who can provide further details. Compliance with this section may be by:

(a)    Publishing an announcement on each occasion when professional services provided by a consultant are required by the city; or

(b)    Announcing generally to the public its projected requirements for any category or type of professional services. (Ord. 1259 §3, 1988).

2.100.040 Selection process.

In the procurement of architectural and engineering services, the city shall encourage firms engaged in the lawful practice of their profession to submit annually a statement of qualifications and performance data. The city shall evaluate current statements of qualifications and performance data on file with the city, together with those that may be submitted by other firms regarding the proposed project. On the basis of information available, the city may establish a short list of two or more firms and request submissions of a proposal addressing scope of services, methodologies and projected time schedules. The city shall conduct discussions with one or more firms regarding anticipated concepts and the relative utility of alternative methods of approach for furnishing the required services and then shall select therefrom, based upon criteria established by the city, the firm deemed to be the most highly qualified to provide the services required for the proposed project. The procedures and guidelines used shall include a plan to insure that minority-owned and women-owned firms are afforded the maximum practicable opportunity to compete for and obtain public contracts for services. The level of participation by minority-owned and women-owned firms shall be consistent with their general availability within the professional communities involved. The city may establish a listing of firms from which it will carry forth the negotiation process. (Ord. 1259 §4, 1988).

2.100.050 Negotiations.

(a)    The city shall negotiate a contract with the most qualified firm for architectural and engineering services at a price which the city determines is fair and reasonable to the city. In making its determination, the city shall take into account the estimated value of the service to be rendered, as well as the scope, complexity and professional nature thereof.

(b)    If the city is unable to negotiate a satisfactory contract with the firm selected at a price the city determines to be fair and reasonable, negotiations with that firm shall be formally terminated and the city shall select another firm in accordance with Section 2.100.040 and continue in accordance with this section until an agreement is reached or the process is terminated. (Ord. 1259 §5, 1988).

2.100.060 Emergencies.

This chapter need not be complied with if an emergency requires the immediate execution of the services involved. (Ord. 1259 §6, 1988).