Chapter 2.39
MARINA ADVISORY COMMISSION
Sections:
2.39.030 Membership – Appointments, attendance, vacancies, and officers.
2.39.050 Conflict of interest.
2.39.010 Creation.
There is hereby created a marina advisory commission to serve as an advisory body to the mayor and Oak Harbor city council. (Ord. 2019 § 1, 2026; Ord. 1988 § 2, 2023).
2.39.020 Powers and duties.
The marina advisory commission shall advise the mayor and city council concerning matters affecting the marina. (Ord. 2019 § 1, 2026; Ord. 1988 § 2, 2023).
2.39.030 Membership – Appointments, attendance, vacancies, and officers.
The marina advisory commission shall follow the membership requirements in Chapter 2.65 OHMC. The following items are specific to the marina advisory commission:
(1) Appointments. In appointing members and filling vacancies, the mayor and council should endeavor to obtain a diverse cross-section and appoint members having a knowledge of and interest in the marina.
(a) Marina advisory commission members shall be appointed, and terms of office shall be as provided in Chapter 2.65 OHMC.
(b) The mayor, or designee, will interview qualified applicants for appointment before being confirmed by the city council.
(c) The marina advisory commission consists of seven members appointed by the mayor and confirmed by the city council.
(i) For purposes of this provision, a “customer” shall mean a boat owner/lessee or storage lessee of the marina facility. Use of guest moorage only shall not constitute being a customer of the marina facility.
(ii) Five marina advisory commission members shall be customers of the marina facility.
(iii) Two marina advisory commission members shall be city residents and noncustomers of the marina facility.
(d) There shall be one ex-officio council member appointed to the marina advisory commission. This will be a nonvoting position and their attendance does not count towards a quorum.
(e) There shall be one student representative who must be a resident of and attend high school in the city of Oak Harbor. This will be a nonvoting position and their attendance does not count towards a quorum.
(f) The mayor, or designee, shall appoint a primary staff liaison, staff support, and a recording secretary to this commission.
(2) Remote Attendance. A commissioner who is not able to physically be present, whether for all or part of a meeting, is allowed to attend remotely, as needed, subject to the following:
(a) Notice. A commissioner shall contact the chair, staff liaison, and commission secretary at least one day prior to the meeting for which they will attend remotely or as soon as possible due to an emergency. After the chair has called roll at a meeting, the chair shall indicate any commissioner attending remotely, which will be noted in the minutes. If joining after roll call, the commission secretary shall note in the minutes the time the commissioner joined and, if leaving before adjournment, when the commissioner left.
(b) Remote attendance by a commissioner shall be through the city’s preferred teleconferencing platform.
(c) A commissioner attending remotely must have their camera turned on.
(d) A commissioner attending remotely will be marked present, counting towards a quorum and can vote during the meeting as if they were physically present.
(e) A commissioner attending remotely must be able to hear comments or testimony and staffs presentation in real time and must be able to be heard by the commissioners. (Ord. 2019 § 1, 2026; Ord. 1988 § 2, 2023).
2.39.040 Meetings.
(1) Meeting Schedule. In January of each year, the marina advisory commission shall establish their meeting schedule and set the time and location for each meeting. Any changes must be added to a meeting agenda and approved by a majority of marina advisory commission members.
(2) Special Meetings. Special meetings of the commission may be called at any time by the chairperson or by a quorum of the members of the commission upon personal notice being given to all members of the commission. If personal notice cannot be given, written notice must be received by such members at least 24 hours prior to said meeting.
(3) Regular Meeting Agenda – Notice. The marina advisory commission agenda and meeting notice shall be sent to marina advisory commission members and posted as required five days prior to said meeting.
(4) Quorum. A quorum for the transaction of official business shall consist of a majority of the appointed members of the commission. If a quorum is not present within 15 minutes of the meeting time, the chairperson needs to call the meeting to order, indicate there is no quorum, and close the meeting. The ex-officio member and student representative are nonvoting and do not court towards a quorum. (Ord. 2019 § 1, 2026; Ord. 1988 § 2, 2023).
2.39.050 Conflict of interest.
A marina advisory commission member shall recuse themselves from discussing and voting on contracts in which that member or a member of that person’s immediate family has a direct or remote financial interest. The definitions of contracts, financial interests, remote interests, and direct interests are set forth in RCW 42.23.020 and 42.23.030 and commissioners are encouraged to contact the city attorney in advance of the deliberation or vote on a contract in which the commissioner may have a financial interest for a recommendation regarding how to proceed. (Ord. 2019 § 1, 2026; Ord. 1988 § 2, 2023).