Chapter 3.72
PROCEDURES FOR CLAIMS PAYMENT

Sections:

3.72.010    Finance director – Payment authority.

3.72.020    Purchasing and contracting policy.

3.72.030    City council approval – Required when.

3.72.040    City council to review payments made.

3.72.050    Disapproval of payments made – Collection.

3.72.010 Finance director – Payment authority.

The finance director may issue warrants or checks in payment of claims prior to approval by the city council so long as the person required by ordinance to sign such check or warrant has signed the same and the finance director, acting as auditing officer, has reviewed the claim and approved same for payment. (Ord. 1265 § 1, 2001; Ord. 764 § 1, 1986).

3.72.020 Purchasing and contracting policy.

The purchasing and contracting policies for the city of Oak Harbor shall be by resolution of the city council, and shall be followed by all employees charged with power to contract and purchase for the city of Oak Harbor.

The mayor may supplement such resolutions as are adopted by council and may also amend them to conform to state law if changes are necessary for compliance with state law; provided, that notice of such amendment by the mayor shall be forwarded to council for their consideration as soon as is reasonably practical. (Ord. 1265 § 2, 2001; Ord. 764 § 2, 1986).

3.72.030 City council approval – Required when.

No claim shall be paid prior to council approval where payment of the claim would cause a deficit in the fund level appropriation of the fund against which the claim is drawn. (Ord. 1736 § 1, 2015; Ord. 1265 § 3, 2001; Ord. 764 § 3, 1986).

3.72.040 City council to review payments made.

When any payment is made prior to council action thereon, the council shall review the claim with all appropriate documentation at the next council meeting. (Ord. 1265 § 4, 2001; Ord. 764 § 4, 1986).

3.72.050 Disapproval of payments made – Collection.

Upon review of the payment and claim and its disapproval by the council, the city finance director and city administrator shall jointly cause the disapproved claim to be recognized as a receivable of the city, and shall pursue collection diligently until the amounts disapproved are collected or until the city is satisfied and approves the claims. (Ord. 1265 § 5, 2001; Ord. 764 § 5, 1986).