General Order 15.1

Last Revised: 6/19/08


This order consists of the following numbered sections:

15.1.1    Crime analysis - procedures

15.1.2    Crime analysis - factors

15.1.1 Crime analysis - procedures

I.    The Support Services Division is responsible for coordination of the crime analysis function in the Department.

A.    As resources permit, the Support Services Division provides appropriate and timely collection, collation, analysis and distribution of crime data to aid operational personnel in executing crime control and prevention objectives.

B.    All units in the Department contribute to the crime analysis function by providing the Support Services Division with information from field contacts and other sources, and by alerting the Support Services Division to other factors that may indicate crime trends or special crime problems.

II.    Crime analysis procedures include:

A.    Information from the following sources is evaluated:

1.    Data entered into the records management system from crime/incident reports, follow-up reports and citations;

2.    Data from supplemental reports and field interviews;

3.    Physical custody statistics obtained from the jail;

4.    Data from cases of interest identified by the Detective Bureau;

5.    Data from suspect alert bulletins;

6.    Data from Department memoranda, information bulletins and training bulletins;

7.    Data produced by the Community Resources (crime prevention) unit;

8.    Comparative crime data using the records management system’s crime analysis features;

9.    Information from other sources, including intelligence reports from other agencies, regional task forces, citizen surveys and crime prevention meetings;

10.    Computer-aided dispatch data from CAPCOM.

B.    Evaluated data is analyzed to produce the following results:

1.    Crime patterns, by crime type;

2.    Crime patterns, by geographic area;

3.    Crime patterns, by time of day/week;

4.    Crime patterns, by incident characteristics and modus operandi;

5.    Critical problem-identification/problem-solving data from field interviews, victim/witness interviews and arrest interviews;

6.    Identification of police hazards (officer safety issues).

C.    Crime patterns and critical information items identified in the crime analysis process are communicated to affected units by means of informational bulletins, memoranda or e-mail.

1.    Copies of crime analysis communications are forwarded to the Command Staff for review;

2.    Copies of crime analysis communications are maintained in file by the Support Systems Bureau for one year.

D.    Information developed through crime analysis may be released to sources outside the Department after review and approval by the Command Staff.

1.    Information concerning operational needs (e.g. known offenders, modus operandi, suspects, and investigative leads) must be carefully controlled so that investigations are not jeopardized and confidentiality rights are properly protected.

2.    Printed information furnished to other law enforcement agencies must be clearly identified as coming from Olympia Police Department and marked that no secondary dissemination is permitted.

3.    Copies of all press releases generated by the crime analysis function are forwarded to the Public Information Officer (PIO).

E.    Feedback is evaluated and adjustments made to continuously improve the crime analysis function.

1.    Recipients of crime analysis information are encouraged to submit written comments to the Support Services Commander (or designee) regarding the effectiveness of the information received. Recommendations for better utilization of the system should be submitted in writing.

2.    Analysis of feedback and adjustment of methodology to enhance program effectiveness is the responsibility of the Administrative Services Manager (or designee) and is a continuous and on-going task.

15.1.2 Crime analysis - factors

Crime analysis helps identify similarities and patterns in crimes, screen and categorize suspects and aid in assembling and categorizing specific crimes that may involve a single offender or offender group. Analysis of criminal activity is based on, but not limited to, the following factors:

I.    Frequency of crime by type;

II.    Geographic factors (including neighborhoods and reporting areas);

III.    Temporal factors (date, time of day, day of week);

IV.    Victim and target descriptors;

V.    Suspect descriptors;

VI.    Suspect vehicle descriptors;

VII.    Modus operandi factors;

VIII.    Physical evidence information.