General Order 42.1

Last Revised: 03-01-2017


This order consists of the following numbered sections:

42.1.1    Administration

42.1.2    Case assignment and case processing

42.1.3    Case management

42.1.4    Accountability

42.1.1 Administration

I.    The Detectives Unit is responsible for the criminal investigation function in the Department, except for those follow-up investigations conducted by Patrol personnel.

II.    The Special Operations Lieutenant is responsible for the operation and management of the Detectives Unit. In the absence of the Special Operations Lieutenant, the Detective Sergeant, or his/her designee assumes responsibility for operation of the unit.

42.1.2 Case assignment and case processing

I.    Cases are referred from the Patrol and Special Operations units for evaluation and possible assignment to the Detectives unit.

II.    The Special Operations Lieutenant, or his/her designee, reviews crime and incident (C&I) reports. Cases are assigned for additional investigation based on the following solvability factors:

A.    A suspect is named, known or identifiable;

B.    A suspect vehicle can be identified or located;

C.    A witness to the crime that is named, known or identifiable;

D.    Physical evidence of the crime is present;

E.    A crime is of special interest/concern to the community.

F.    Other factors indicating that additional investigation is warranted.

G.    Prosecutorial conditions are met.

III.    Detectives are responsible for conducting all activities necessary to complete the investigation of assigned cases.

IV.    Prior to referral to the prosecutor or other method of case completion, the case is reviewed by the Special Operations Lieutenant or Detective Sergeant for final approval.

A.    Cases receive final approval when:

B.    The case has been referred to the prosecutor.

C.    All currently available leads have been pursued and the elements for prosecution of the case are not present.

42.1.3 Case management

I.    The Detectives Unit utilizes the computerized case management system to track case assignments, case status and case time lines as described in 82.2

II.    All case records will be maintained in the case management system.

III.    Duplicate case records, such as hard copies of digital records, will be destroyed after:

A.    Final adjudication of the criminal case;

B.    Final adjudication of any civil proceedings;

C.    The statute of limitations for any crime or civil remedy have passed;

D.    The records have been archived in the case management system.

IV.    Case materials that are not in the computerized system or in Evidence, must be maintained in a secure location.

42.1.4 Accountability

I.    Patrol and traffic officers conduct preliminary investigations of all dispatched calls.

II.    A Patrol supervisor may retain responsibility for a follow-up investigation in circumstances where he/she believes that such investigation can be more effectively done by Patrol personnel.

III.    The Detective Unit has responsibility for follow-up investigation on all major, non traffic-related crimes and on all other crimes not retained by Patrol for follow-up investigation.