Chapter 2.124
MOTOR POOL VEHICLE ASSIGNMENT AND USE Revised 1/17

Sections:

2.124.010    Car Program for Executive Branch. Revised 1/17

2.124.020    Rules and Regulations. Revised 1/17

2.124.030    Courts and Prosecuting Attorney. Revised 1/17

2.124.040    Council and Executive. Revised 1/17

2.124.050    Alternative for Councilmembers and the Executive. Revised 1/17

2.124.010 Car Program for Executive Branch. Revised 1/17

The Executive is authorized to establish administrative rules and regulations for the most efficient use of County vehicles or reimbursement for use of personal vehicles. The Executive shall designate an employee to be responsible for the overall fleet management and accountability. (Ord. 2016-63s2 § 1 (part), 2016; Ord. 81-48 § 1 (part), 1981; prior Code § 2.18.010)

2.124.020 Rules and Regulations. Revised 1/17

The administrative rules and regulations established by the Executive shall as a minimum set forth the following:

A.    Criterion for when vehicles are personally assigned (taken home at night), departmentally assigned (personally assigned, but not taken home at night or departmental pool), motor pool, or reimbursement for use of personal vehicles;

B.    Procedures for acquisition, maintenance, rental, disposition, parts and storage warehouse support;

C.    A cost accounting system with reports at periodic intervals;

D.    Designated County locations where fuel and maintenance will be available and when and where it is appropriate to purchase fuel and maintenance from private vendors;

E.    Policy on use of County gasoline credit cards;

F.    Appropriate marking of vehicles when required by state law;

G.    Designated locations at County facilities for parking vehicles;

H.    Develop a vehicle rotation system where appropriate;

I.    Develop a system for periodically reviewing vehicles assignment and use;

J.    Procedures for review of employee misuse or abuse related to vehicles or reimbursement.

(Ord. 2016-63s2 § 1 (part), 2016; Ord. 81-48 § 1 (part), 1981; prior Code § 2.18.020)

2.124.030 Courts and Prosecuting Attorney. Revised 1/17

The Superior and District Courts and Prosecuting Attorney shall comply with rules and regulations for vehicle use consistent with those established and adopted by the County Executive. (Ord. 2016-63s2 § 1 (part), 2016; Ord. 81-48 § 1 (part), 1981; prior Code § 2.18.030)

2.124.040 Council and Executive. Revised 1/17

Councilmembers, the Executive and their employees are authorized to use their private vehicles in performance of their official duties and shall be allowed reimbursement as follows:

A.    Reimbursement at the standard rate per mile for all miles driven on official and necessary County business as provided in PCC 3.92.030; provided further, reimbursement for mileage shall not exceed the round-trip coach airfare of a common carrier, and reimbursement shall be prohibited for travel between the official or employee's place of residence and the official or employee's workplace. Councilmembers and the Executive may as an alternative, use County motor pool vehicles when traveling on business beyond the boundaries of Pierce County or, for emergencies only, within Pierce County. All County officials and employees shall attempt to carpool, either in a motor pool vehicle, their personal vehicle or public transit, whenever feasible.

(Ord. 2016-63s2 § 1 (part), 2016; Ord. 81-48 § 1 (part), 1981; prior Code § 2.18.040)

2.124.050 Alternative for Councilmembers and the Executive. Revised 1/17

A.    Effective January 1, 2007, or thereafter, as an alternative to PCC 2.124.040, Council-members and the Executive may collect a $575.00 per month allowance in lieu of reimbursement/usage provided under PCC 2.124.040, provided if an emergency requires use of a motor pool vehicle, the Councilmember or Executive shall reimburse the County at the standard rate charged departments for use of motor pool vehicles. The monthly car allowance for Councilmembers and the Executive as set forth in this Section shall be recalculated annually based on the Consumer Price Index – Seattle-Tacoma-Bremerton, WA, as published by the Bureau of Labor Statistics.

B.    In addition, for Councilmembers and the Executive exercising the option set out in subsection A. of this Section, reimbursement for mileage will be made for any authorized out-of-state travel; provided further, reimbursement for such mileage shall not exceed the round-trip coach airfare of a common carrier.

(Ord. 2016-63s2 § 1 (part), 2016; Ord. 2006-116s2 § 2, 2006; Ord. 85-219 § 1, 1985; Ord. 84-216 § 1, 2, 1984)