Chapter 3.16


3.16.010    Created.

3.16.020    Funds transfer.

3.16.030    Advances and replenishment.

3.16.040    Withdrawal.

3.16.050    Prior lien against users.

3.16.060    Voucher submittal.

3.16.070    Purpose of advance.

3.16.010 Created.

There is created a new fund to be known as the “travel revolving fund”. (Ord. 1881 § 1, 1981).

3.16.020 Funds transfer.

The transfer of $4,000 from the moneys of the current expense fund to the travel revolving fund is authorized and directed. (Ord. 2089 § 1, 1986; Ord. 1881 § 2, 1981).

3.16.030 Advances and replenishment.

The travel revolving fund will be maintained in a bank as a checking account and advances to officials or employees will be by check. The fund will be replenished by warrant. (Ord. 1881 § 3, 1981).

3.16.040 Withdrawal.

Whenever it becomes necessary for an elected or appointed official, or employee of the city, to travel and incur expenses, he may draw a reasonable amount of funds in advance of the expenditure. Such advance shall be made under the appropriate rules and regulations to be prescribed by the State Auditor’s office. (Ord. 1881 § 4, 1981).

3.16.050 Prior lien against users.

To protect the city from any losses on account of advances made as provided above, the city shall have a prior lien against and a right to withhold any and all funds payable, or to become payable, by the city to such officer or employee to whom such advance has been given, up to the amount of such advance and interest at the rate of 10 percent per annum until such time as repayment or justification has been made. No advance of any kind may be made to any officer or employee at any time when he is delinquent in accounting for or repaying a prior advance under this chapter. (Ord. 1881 § 5, 1981).

3.16.060 Voucher submittal.

On or before the tenth day following the close of the authorized travel period for which expenses have been advanced to any officer or employee, he shall submit to the appropriate official a fully itemized travel expense voucher for all reimbursable items legally expended accompanied by the unexpended portion of the advance, if any. Any advance made for this purpose or any portion thereof not repaid or accounted for in the time and manner specified herein shall bear interest at the rate of 10 percent per annum from the date of default until paid. (Ord. 1881 § 6, 1981).

3.16.070 Purpose of advance.

An advance made under this chapter shall be considered to have been made to such officer, or employee, to be expended by him as an agent of the city for the city’s purposes only and specifically to defray necessary costs while performing his official duties. No such advance shall be considered or utilized as a personal loan to such officer or employee, and any expenditures thereof other than for official business purposes shall be considered a misappropriation of public funds. (Ord. 1881 § 7, 1981).