Chapter 3.74
DONATIONS, DEVISES OR BEQUESTS

Sections:

3.74.010    Definition.

3.74.020    Acceptance of donations.

3.74.030    Adoption of donation policy.

3.74.040    Funds and accounting.

3.74.010 Definition.

As used in this chapter, the term “donation” refers to any money or property, real or personal, donated, devised or bequeathed, with or without restriction, to the city of Sequim. (Ord. 2009-036 § 1; Ord. 2002-003 § 1)

3.74.020 Acceptance of donations.

A. Monetary Donations. The city manager is authorized to accept monetary donations to the city, and to carry out the terms of the donation, devise, or bequest, if the purposes and conditions of the donation are within the powers granted by law to the city. If no terms or conditions are attached to the donation, devise or bequest, the city may expend or use the same for any municipal purpose.

B. Nonmonetary Donations. The city manager is authorized to determine the appropriateness, usefulness and value to the city of all nonmonetary donations and to recommend to city council the retention, improvement, return to donor, transfer, trade, sale, donation to other agency, or other disposition.

C. Nonacceptance of Donation. The city manager may decline to accept a donation if such donation is not consistent with the policies, plans, goals or ordinances of the city of Sequim or if acceptance of same is contrary to law. (Ord. 2009-036 § 1; Ord. 2002-003 § 2)

3.74.030 Adoption of donation policy.

The city of Sequim hereby adopts the following as its donation policy:

A. Purpose. To establish policy and procedures for the acceptance of monetary and non-monetary donations to the city.

B. Policy.

1. Consideration. To consider the acceptance of any monetary and nonmonetary donations, devises, or bequests from private citizens, business groups or other organizations. Considerations include the use of the donation, restrictions associated with the donation, costs associated with and effective use of the donation.

2. Procedures.

a. All proposals for gifts shall be directed to the city manager or his/her designee.

b. Offers should be made in writing. The donation agreement form shall be completed and distributed.

c. The city manager may decline to accept a donation if such donation is not consistent with the policies, plans, goals or ordinances of the city of Sequim or if acceptance of same is contrary to law.

d. Monetary donations for a specific purpose may be made. However, design standards and location must be as established by the director of public works.

e. Monetary donations shall be approved by the city manager.

f. Nonmonetary donations shall be reviewed by the city manager who shall then make recommendations to the city council.

g. The city retains the right to use these donated items as it deems appropriate or to relocate the item if redevelopment of the area warrants this action.

3. Ownership. Any donations to the city become the property of the city.

4. Memorial Plaques. Bronze memorial plaques may be purchased and placed on benches, fountains, and picnic tables. If the donor does not wish to purchase a bronze plaque, a brass plaque can be placed on a gifting wall located in Carrie Blake Park at no additional cost. Brass plaques will be used for other donated items and placed on a gifting wall located in Carrie Blake Park. Upon receipt and acceptance of the donation, the city will order the memorial plaque. (Ord. 2009-036 § 1; Ord. 2002-003 § 3(Exh. A))

3.74.040 Funds and accounting.

The finance officer is authorized and directed to establish such funds and accounting procedures as may be necessary to carry out the terms and conditions of any donation, devise or bequest, in accordance with the laws of the state of Washington and requirements of the Office of the State Auditor. (Ord. 2009-036 § 1; Ord. 2002-003 § 4)