Chapter 2.06


2.06.010    Declaration of purpose.

2.06.020    Definitions.

2.06.030    Duty of departments.

2.06.040    Duties of the city manager.

2.06.050    Manual.

2.06.010 Declaration of purpose.

It is found and declared that there is currently no complete description of department functions and responsibilities, general procedures, departmental procedures, department instructions or policy statements of the departments of the city of Shelton municipal government. Each department acts autonomously to carry out its functions and responsibilities without adequate explanation to other departments or to the public. The purpose of this chapter is to require each city department to state its guiding policy and operational procedures so that other departments as well as the public may better understand and cooperate, and to require written instructions to department personnel so as to make clear the duties of city employees. It is the belief of the city council that these formal statements will develop better managerial procedures and thereby benefit city government. (Ord. 1921-0518 (part), 2018; Ord. 1230 § 1, 1988)

2.06.020 Definitions.

For the purpose of this chapter the term “department” shall mean and include the following departments: police, fire, community development, general government, legal, municipal court, planning, library, and building. (Ord. 1230 § 2, 1988)

2.06.030 Duty of departments.

Each city department shall publish statements of its procedures, instructions and functions and responsibilities according to the guidelines established by the city manager pursuant to Section 2.06.040. (Ord. 1921-0518 (part), 2018; Ord. 1230 § 3, 1988)

2.06.040 Duties of the city manager.

The city manager shall establish guidelines for the style and content of the statements required in Section 2.06.030. These guidelines shall include a time schedule for each department to follow in completing and printing its work. Written guidelines shall be developed on the following basis:

A.    Department Procedures. Each department shall define its policies and operating procedures having interdepartmental applicability. Such policies and procedures may be adopted only by the city manager. The city manager shall be required to prepare general policy statements of the city as they affect the operation of city departments. The city council shall be required to approve policies which affect all city departments’ policies and practices in dealing with the public. Council approval shall not be required of policies and operating procedures having only interdepartmental applicability.

B.    General Procedures. When two or more departments work together to accomplish a particular city function, they shall jointly prepare general operating procedures. This mechanism shall be used with the concurrence of all affected departments and with the guidance and final approval of the city manager.

C.    Departmental Instructions. Departmental instructions shall be explicit charges to department personnel explaining in detail the job each person is expected to do.

D.    Functions and Responsibilities. Each department shall define in broad terms the functions and responsibilities of that department. This definitional statement shall be signed by the department head and approved by the city manager.

The city manager shall establish and maintain a distribution list for the dissemination of policy and procedures statements, and statements of department functions and responsibility. (Ord. 1921-0518 (part), 2018; Ord. 1578-1102, 2002: Ord. 1574-1002, 2002: Ord. 1230 § 4, 1988)

2.06.050 Manual.

A procedures manual shall be maintained in each city department and shall reflect the policy, procedure, function and responsibility of all city departments. Department instructions shall be maintained in the individual department only and shall not be given general distribution; provided, that the city manager shall maintain in its master file of department policies, procedures, functions and responsibilities a copy of the instructions of each department. The city manager shall periodically review and audit all documents required by this chapter to ensure that they are current and applicable. (Ord. 1921-0518 (part), 2018; Ord. 1230 § 5, 1988)