Chapter 2.48
USE OF CREDIT CARDS BY TOWN OFFICIALS AND EMPLOYEES

Sections:

2.48.010    Use of credit cards by town officials and employees.

2.48.010 Use of credit cards by town officials and employees.

The town council hereby adopts the following system for the issuance and control of credit cards by town officials and employees:

A. The clerk/treasurer shall implement the following system for the distribution, authorization and control, credit limits and payment of bills related to the use of credit cards by town officials and employees:

1. Distribution. Credit cards may be distributed to those town officials and employees who, in the opinion of the mayor and clerk/treasurer, have job responsibilities which would be facilitated by the use of a credit card and that such credit card use would benefit the town.

2. Authorization and Control. The clerk/treasurer shall develop and implement guidelines and accounting controls to ensure the proper usage of credit cards and credit card refunds.

3. Credit Limits. The mayor shall set credit limits on each credit card issued. The credit limit shall not exceed $2,500 without written approval of the council.

4. Payment of Bills. The clerk/treasurer shall establish and implement a written procedure for the payment of all credit card bills.

5. Unauthorized Charges. Any town official or employee using a town-issued credit card for non-town business shall be billed for all charges on the credit card, and the clerk/treasurer or his/her designee is directed and authorized to take all necessary legal actions to recover any unauthorized charges.

B. The mayor and clerk/treasurer are authorized to adopt any additional procedures or policies necessary to implement the provisions of this section. (Ord. 599 § 1, 2009; Ord. 478 § 1, 1998)