Chapter 2.58
CONTRACT APPROVAL AUTHORIZATION

Sections:

2.58.010    Contract approval authorization.

2.58.010 Contract approval authorization.

The following procedure is hereby established for the approval of certain contracts and granting the mayor authority with respect to such contracts:

A. The town council authorizes the mayor to enter into and execute on behalf of the town the following contracts without individual approval of each contract by the town council, so long as the contract is consistent with the approved annual budget for the town, and the town’s liability under the contract does not exceed available fund balances:

1. Contracts, including but not limited to any agreement creating a legal relationship between the town and another person or entity, or any amendment, extension or renewal thereto for any purchases of goods, supplies, materials, or equipment, services, maintenance, settlement, lease or license agreement, involving a cost or fee (excluding sales tax) of $15,000 or less.

2. Contracts that carry out or implement a provision of the Yarrow Point Municipal Code or established town policy, e.g., maintenance or performance bonds for plat improvements.

3. Emergency contracts. “Emergency” means a set of unforeseen circumstances that either:

a. Presents a real, immediate threat to the proper performance of essential functions; or

b. May result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken; or

c. For public works projects, may result in a substantial loss to the town if the contract is not immediately entered into.

4. Employment and personnel contracts for positions that have been approved by the town council. All compensation, including wages, salaries and benefits such as health, dental and vision insurance, vacation time, sick leave, severance pay and similar matters, shall be established by the town council through budget allocation, motion, resolution, ordinance or approval of a contract. Compensation may be established in a fixed sum, or the mayor may determine the exact sum if the town council establishes a compensation range.

5. Contracts established pursuant to the Interlocal Cooperation Act (see Chapter 39.34 RCW), provided the agreement either imposes no financial obligation on the town or the contract is for less than $5,000. The interlocal agreement shall be delivered to the town clerk-treasurer’s office in order that the interlocal agreement will be recorded for purposes of RCW 39.34.040. The town clerk-treasurer shall promptly, within 10 days, provide the town council a copy (or summary) of any contract (or amendment, extension, or renewal) that has not received prior approval by the town council.

B. The breaking down of any purchase or contract into units or phases for the purpose of avoiding the maximum dollar amount is prohibited. The amount of a contract includes all amendments; provided, however, that amendments that do not exceed in total 10 percent of the contract amount may be entered into without prior town council approval.

C. The mayor may present any contract to the town council for prior approval, even if the contract is allowed to be approved without prior town council approval. (Ord. 735 § 2 (Exh. A), 2023)