Chapter 2.61
ELECTRONIC FILING SYSTEM
Sections:
2.61.010 Required use of electronic filing system.
2.61.020 Paper filing not required after electronic filing.
2.61.030 Filing options when a copy must be filed with city clerk.
2.61.040 Paper filing when electronic filing unavailable.
2.61.050 Internet posting of data.
2.61.010 Required use of electronic filing system.
A. Except as set forth in BGMC 2.61.020, any elected officer, candidate, committee, or other person required to file specified statements, reports, forms, or other documents with the city clerk as required by Chapter 4 of Title 9 of the California Government Code (commencing with Section 84100, also known as the Political Reform Act), and that has received contributions or made expenditures of $2,000 or more in a calendar year, may electronically file such statements using the city’s online system according to procedures established by the city clerk. However, to ensure reporting continuity, once a statement, report, form, or other document is filed electronically on behalf of any elected officer, candidate, committee, or other person, all future statements, reports, forms, and other documents filed on behalf of that officer, candidate, committee, or other person must be filed electronically.
B. An elected officer, candidate, committee, or other person may choose not to use the electronic filing system by filing all original statements, reports, forms, or other documents in paper format with the city clerk, until such time as the city council determines that electronic filing is mandatory for all filers. (Ord. 935 § 3, 2023).
2.61.020 Paper filing not required after electronic filing.
Any elected officer, candidate, committee, or other person who has electronically filed a statement, report, form, or other document using the city’s online system is not required to also file a copy of that document in a paper format with the city clerk. (Ord. 935 § 3, 2023).
2.61.030 Filing options when a copy must be filed with city clerk.
In any instance in which an original statement, report, form, or other document must be filed with the Secretary of State or other agency, and a copy of that document is required to be filed with the city clerk, the filer may electronically file a copy with the city clerk or may file in a paper format. (Ord. 935 § 3, 2023).
2.61.040 Paper filing when electronic filing unavailable.
If, for technical reasons, the city’s system is not capable of accepting a particular type of statement, report, form or other document, an elected officer, candidate, committee, or other person shall timely file that document in paper format with the city clerk. (Ord. 935 § 3, 2023).
2.61.050 Internet posting of data.
The city clerk shall ensure that the city’s system makes all electronically filed statements, reports, forms, or other documents available on the internet in an easily understood format that provides the greatest public access. The data shall be made available free of charge and as soon as possible after receipt/deadline. The data made available on the internet shall not contain the street name of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer. The city clerk’s office shall also make a complete, unredacted copy of the statement, report, form, or other document available to the Fair Political Practices Commission for Government Code Section 87200 filers. (Ord. 935 § 3, 2023).
2.61.060 Records retention.
The city clerk’s office shall maintain records according to the city’s records retention schedule and applicable state law. (Ord. 935 § 3, 2023).