Chapter 3.15
COMMISSION ON AGING
Sections:
3.15.010 Established – Composition.
3.15.020 Appointment.
3.15.030 Terms of office.
3.15.040 Leave of absence.
3.15.050 Removal or vacancy of members.
3.15.060 Officers.
3.15.070 Function.
3.15.080 Meetings.
3.15.090 Quorum and record keeping.
3.15.100 Absence from meetings.
3.15.110 Liaison representatives.
3.15.120 Rules.
3.15.010 Established – Composition.
A city commission on aging is established. The commission shall consist of nine members. No fewer than six members shall reside in the city. All members shall serve without compensation. (1991 code § 2-38.1)
3.15.020 Appointment.
The members of the commission shall be appointed by the mayor with the approval of the city council, and shall be representative of the economic, cultural, ethnic and racial groups which comprise the population of the city. Two-thirds of the members shall be 55 or older. (1991 code § 2-38.2)
3.15.030 Terms of office.
The term of office of each member shall be four years. (Ord. 497 § 1, 1982; 1991 code § 2-38.3)
3.15.040 Leave of absence.
A member of the commission may be granted a leave of absence by the council, and a temporary vacancy shall thereupon exist for the period of such leave of absence. (1991 code § 2-38.4)
3.15.050 Removal or vacancy of members.
Vacancies on the commission, from whatever cause, except temporary vacancies as provided in PHMC § 3.15.040, shall be filled by the council for the unexpired term. Any member of the commission may be removed from the commission prior to the expiration of his or her term by a three-fifths vote of the council. (1991 code § 2-38.5)
3.15.060 Officers.
A. The commission shall elect one of its members chairman and one of its members vice chairman who shall hold office for one year until their successors are elected unless their terms as members of the commission expire sooner. Nomination and election shall be held at the May meeting. The new officers shall assume their positions at the June meeting.
B. An officer or employee of the city designated by the city manager shall serve as secretary of the commission. (Ord. 497 § 1, 1982; 1991 code § 2-38.6)
3.15.070 Function.
A. The function of the commission shall be to:
1. Identify the needs of the aging in the community and create a citizen awareness of these needs;
2. Encourage improved standards of services and the establishment of needed new services for the aging, both public and private, and in so doing, encourage coordination among organizations providing services to the aging in the community and provide advice and assistance thereto;
3. In cooperation with other agencies collect, maintain and interpret information and statistics on the aging for the use of citizens and organizations in the city;
4. Encourage preparation of publication and results of study and research pertaining to the aging;
5. Advise the council on all matters affecting the aging in the community;
6. Render advice and assistance to other city boards and commissions, to city departments and to private agencies on matters affecting the aging;
7. Perform such other functions and duties as may be directed by the council.
B. In prescribing the above duties and functions of the commission, it is not the intent of this council to duplicate or overlap the functions, duties, or responsibilities heretofore or hereafter assigned to any other city board, commission or department. As to such functions or responsibilities set forth in this section which are partially or wholly the responsibilities of another board or commission or of a department of the city, the commission will render assistance and advice to such board, commission or department as may be requested. (1991 code § 2-38.7)
3.15.080 Meetings.
The commission shall establish a regular time and place of meeting and shall hold at least 10 meetings annually. Special meetings may be called by the chairman, or by any members of the commission, upon written notice being delivered personally or by mail to each member at least 24 hours prior to such meeting. (Ord. 497 § 1, 1982; 1991 code § 2-38.8)
3.15.090 Quorum and record keeping.
Five members shall constitute a quorum; a majority of the quorum is required to take any action. The commission shall keep an accurate record of its proceedings and transactions and shall submit an annual report to the council with a copy to the city manager. (Ord. 497 § 1, 1982; 1991 code § 2-38.9)
3.15.100 Absence from meetings.
A. Any member who, without obtaining a leave of absence, is absent from three consecutive meetings shall be subject to termination by majority vote.
B. The commission chairman shall advise the city clerk of such termination.
C. The city clerk shall notify the member and report to the council that a vacancy exists on the commission, and that an appointment should be made for the unexpired term. (Ord. 497 § 1, 1982; 1991 code § 2-38.10)
3.15.110 Liaison representatives.
Subject to the approval of the council in each case, the commission may designate one of its members to act as a liaison representative to any other board, commission, or committee of the city. The function of such liaison representatives are to attend meetings of such other board, commission, or committee; to advise this commission of the background, attitudes and reasons behind the actions of such other board, commission or committee; and on request of any member of such other board, commission or committee to advise such board, commission or committee of policy, procedures and decisions of this commission that may bear upon matters under discussion by such other board, commission, or committee. Such liaison representatives shall have no power to vote. (1991 code § 2-38.11)
3.15.120 Rules.
The commission may make and alter rules governing its organization and procedures which are not inconsistent with this chapter or any other applicable ordinance of the city. (1991 code § 2-38.12)