Chapter 2.45
CITY LIBRARY
Sections:
2.45.020 Public library established.
2.45.030 Administration of library.
2.45.040 Establishment of board.
2.45.060 Organization of board.
2.45.070 Meetings, rules and regulations of board.
2.45.080 Expenditure of funds.
2.45.090 Powers and duties of board.
2.45.100 Annual report of board.
2.45.010 Title.
This chapter shall be known and may be cited as “the city of Cornelius Library Ordinance.” [Code 2000 § 2.545.]
2.45.020 Public library established.
A public library is hereby established in and for the city of Cornelius, pursuant to and under the applicable provisions of Oregon laws relating to public libraries. [Code 2000 § 2.550.]
2.45.030 Administration of library.
The city manager shall exercise control and supervision of all activities, departments and offices of the library. He shall have authority to appoint to and remove from established positions subordinate employees, including the city librarian. [Code 2000 § 2.555.]
2.45.040 Establishment of board.
The library advisory board, hereinafter referred to as “board,” is hereby established and created for the purposes stated in CMC 2.45.090. [Code 2000 § 2.560; Ord. 2021-01 § 1 (Exh. A), 2021.]
2.45.050 Membership of board.
(A) The membership of the board shall be appointed by the mayor, with the advice of the council. Board members shall receive no compensation. The board shall consist of at least seven members and not more than 11 members. Appointed for three-year terms commencing January 1st, appointments shall be structured as to ensure that terms overlap. At the expiration of the term of any member of the board, the mayor, with the consent of the council, shall appoint a new member or may reappoint a member for a term of three years. No person shall hold appointment as a member of the board for more than three full consecutive terms, but any person may be appointed again to the board after an interval of one year. The mayor will, in selecting members for the board, consider individuals who reside inside and outside the city.
The mayor, with the consent of the council, may also appoint city council advisory members to the committee who will serve on an ex officio basis and without vote.
(B) A member may be removed by the council, after hearing, for misconduct or nonperformance. Unexcused absences from three consecutive meetings, including regular and special work sessions, or unexcused absences from more than 50 percent of such meetings held during the calendar year shall constitute nonperformance. An excused absence may be obtained by contacting the chairperson or secretary of the board at least 24 hours prior to any scheduled board meeting. No member of the board may be excused for more than three board meetings during any calendar year.
(C) Any vacancy on the board shall be filled by the mayor with the approval of the council for the unexpired term of the member creating the vacancy. [Ord. 921 § 1 (Exh. A), 2012; Ord. 782 § 1, 1997; Code 2000 § 2.565; Ord. 2021-01 § 1 (Exh. A), 2021.]
2.45.060 Organization of board.
(A) The board shall meet within 30 days after it is established under the provisions of this chapter for the purpose of electing a chairperson and vice chairperson, both of whom shall be voting members of the board. The city librarian shall serve as secretary to the board and keep the record of its actions. The chairperson and vice chairperson shall hold office until the first regular meeting of the board in January 1981. At the regular meeting of the board in January 1981, the board shall elect a chairperson and vice chairperson; and, at the first regular meeting of each and every January thereafter, the board shall elect a chairperson and vice chairperson from its membership.
(B) The secretary shall keep an accurate record of all board proceedings. The board shall file a report of all its proceedings with the city recorder within 30 days of such proceedings. [Ord. 637 § 1, 1988; Code 2000 § 2.570.]
2.45.070 Meetings, rules and regulations of board.
A majority of the board shall constitute a quorum. A quorum of the board may transact any business or conduct any proceedings before the board. The board may adopt and amend rules and regulations establishing the procedure for the conduct of proceedings before it. Any such rules and regulations shall be consistent with any ordinances, resolutions, or laws of the city regulating the board. The board shall convene when necessary to discharge its duties. However, it shall meet not less than six times within every calendar year. At the first regular meeting of the board in January, the board shall establish regular meeting dates and the place for the meetings. All meetings shall be open to the public. [Code 2000 § 2.575.]
2.45.080 Expenditure of funds.
The board shall have no authority to make any expenditure of funds on behalf of the city or to obligate the city for the payment of any funds without first obtaining the approval of the council by minute order or resolution stating the purpose of such expenditure. [Code 2000 § 2.580.]
2.45.090 Powers and duties of board.
The board shall have the following powers and duties in addition to those granted by resolution of the council from time to time:
(A) Consult with and advise the city librarian on all matters affecting operational policies of the library.
(B) Make recommendations to the council with respect to services, facilities, and all other matters pertaining to the maintenance and improvement of the public library. [Code 2000 § 2.585.]
2.45.100 Annual report of board.
Not later than July 1st of each year, commencing with the year 1985, the board shall file with the council its annual report of the activities of the board. The annual report shall include a survey and report of the activities of the board during the preceding year in addition to specific recommendations to the council not otherwise requested by the council. The report may include any other matters deemed appropriate by the board for recommendation and advice to the council. [Ord. 633 § 2, 1985; Code 2000 § 2.590.]