Article 137 DEPARTMENT OF FINANCE

Article 137
DEPARTMENT OF FINANCE

Sections:

137.01 Supervision by director – Duties and control function.

(A) The department of finance shall be under the direction of the director of finance. In all cases, where the duty is not expressly charged to any other officer by the Charter, it shall be the duty of the director of finance to act to promote, secure and preserve the financial and property interests of the city.

(B) The director of finance shall assist the controller to establish and maintain a control function, in conformance with Section 519 of the Optional Third Class City Charter Law (council-manager plan). For the purposes of this function, the director of finance shall be under the direction of the city controller. (Ord. 2683 § 8, 1968)

137.02 Procedure for control functions.

The operations of the finance department shall be governed by the Third Class City Code, consistent with the Optional Third Class City Charter Law and this administrative code. Control functions of the finance department shall be as follows:

(A) Upon receipt of a properly executed purchase order, the director of finance shall properly record such encumbrance and reduce the available budget balance indicated.

(B) Upon certification by the city manager of satisfactory performance or satisfactory receipt and delivery in good condition of the item or items referred to in the purchase order at the indicated price, the director of finance shall cause a disbursement to be prepared in payment of this obligation and upon execution of such check, shall record the actual charge against the budget item and reduce the initial amount remaining by the amount of the original encumbrance.

(C) The pre-audit of all claims and demands against the city prior to payment is indicated by the controller’s signature on the check or, in the case of an electronic funds transfer, on an appropriate predisbursement electronic funds transfer authorization form as from time to time is approved by the city manager.

(D) All disbursements of the city shall be approved by signature of the mayor and the city controller or their duly appointed deputy. (Ord. 3441 § 1, 1996; Ord. 2683 § 8, 1968)

137.03 Other duties of director.

In addition to other duties which may, from time to time, be assigned by the city manager, the director of finance shall:

(A) Exercise general supervision over all officers of the city regarding the proper management of the fiscal concerns of their respective offices;

(B) Examine the books of each department from time to time to see that they are being kept in order;

(C) Require that officers receiving money pay the same into the city treasury, when required thereto, and that all required financial reports are made by officers. Any delinquency in such payments or reports shall be reported immediately to the city manager;

(D) Report the default of any officer of the city to the city manager, who shall direct the city solicitor to take immediate legal measures to recover the amount for which such officer is in default;

(E) Deposit the proceeds from the sale of notes or bonds with the city treasurer immediately after he shall have received the same. Until such deposit, he shall be responsible for the full amount thereof;

(F) Advise the city manager in the preparation of the annual budget;

(G) Prepare the city payroll;

(H) Supervise the billing and collection for all city services, except fines, taxes and assessments;

(I) Prepare payment vouchers for all goods and services furnished to the city, only after certification by the department head concerned that such goods and services have been received, approval of the city manager, and subject to audit by the city controller;

(J) To make such payments to and withdraw from the City of Meadville unemployment compensation reserve account as may be necessary to comply with any and all federal and state laws governing the provision of unemployment compensation to municipal employees. Contributions to said account shall be subject to approval by the city council of the City of Meadville.

The receiver of taxes and the operations of his office shall be under the direction and supervision of the city manager. (Ord. 2947 § 2, 1978; Ord. 2683 § 8, 1968)