Chapter 2.80 CEMETERY ADVISORY COMMITTEE

Chapter 2.80
CEMETERY ADVISORY COMMITTEE

Sections:

2.80.010 Establishment of committee – Eligibility.

From and after the effective date of the ordinance codified in this chapter, the cemetery advisory committee will be created as follows:

There is hereby created a cemetery advisory committee which shall consist of seven members. One of the members of the committee shall be a member of the city council, who shall participate ex officio. The other six members are required to be 18 years of age, and shall reside within the city limits. Committee members shall not receive compensation for his or her service on the committee, but may be reimbursed for expenses incurred doing committee work, when such reimbursement is pre-approved by the mayor or the city finance director. Members of the committee shall be nominated by the mayor and their nomination shall be approved or disapproved by the city council. The city shall also designate a staff member under the direction of the city finance director to attend committee meetings and keep minutes or notes of committee activities and/or decisions/recommendations. (Ord. 963 § 2, 2002; Ord. 960 § 2, 2002)

2.80.020 Term of committee members.

The term of the committee member that is also a city council member shall be for a period of two years. Thereafter, the city council member on the committee shall be redesignated by the mayor as approved by the majority of the city council. The terms of the noncouncil committee members shall be for a period of four years. Said committee members may be reappointed if said committee members are willing to serve additional terms of four years. (Ord. 960 § 3, 2002)

2.80.030 Organization and meetings.

After the appointment of the initial committee, members of the committee shall meet and organize. The chairman of the committee shall be elected by the five members. The chairman of the committee shall be someone other than the council member appointed to serve on the advisory committee. It shall be the duty of the chairman to preside at all meetings of the committee and to represent the committee at city council meetings. The staff member designated by the city finance director shall be responsible to keep minutes and notes of the committee meetings. A majority of the committee shall constitute a quorum for the transaction of business and a minimum of three affirmative votes shall be necessary to pass and/or carry propositions before the committee. The committee shall meet as often as the committee determines is necessary, but shall meet at least monthly in the city council chambers, or at such other location as the committee members shall agree during the first three months after the committee is established. (Ord. 960 § 4, 2002)

2.80.040 Duties and responsibilities.

The cemetery advisory committee shall have the duty and be responsible to assess the rules and regulations of the cemetery, particularly with regard to the placement of flowers, ornaments, or other articles of personal property in the cemetery. The committee shall also be responsible to make recommendations regarding perpetual care, and the watering and maintenance of the cemetery. The committee shall also be responsible to assess and make recommendations regarding fees and charges to be imposed for burials and other services provided in the cemetery in order to ensure the cemetery’s continued viability in the near and long range future. (Ord. 960 § 5, 2002)

2.80.050 Budget and annual report.

The cemetery advisory committee shall be responsible to coordinate with the mayor and city finance director regarding the budgeting of monies for activities and expenses of the committee. The chairman of the committee may present an annual budget to the city council outlining the projected budget of the committee in order to substantiate the proposed budget. Said budget shall be submitted to the city finance director in November of each year. (Ord. 960 § 6, 2002)