Chapter 5.12
SPECIAL EVENT PERMITS
Sections:
5.12.030 Special event application requirements.
5.12.040 Special event plot plan.
5.12.050 Special event permit application fee.
5.12.060 Special event vendor’s permit application fee.
5.12.070 Permit approval/denial.
5.12.010 Permit required.
A. It is unlawful for any person to conduct or sponsor a special event as defined in Chapter 5.04 within the Town limits without first obtaining a special event permit pursuant to the requirements of this chapter.
B. It is also unlawful for any person to sell or offer for sale goods or services at a special event within the Town limits without first obtaining a special event vendor’s permit pursuant to the requirements of this chapter.
C. Special events on Town-owned property are subject to the provisions of Chapter 12.12, Town Parks. (Ord. 14-379 § 2 (Exh. A)(part))
5.12.020 Time restriction.
Special events shall not exceed ten (10) days in duration, nor occur more than four (4) times in any calendar year. A special event permit shall be limited to the specific time restriction shown on the permit. (Ord. 14-379 § 2 (Exh. A)(part))
5.12.030 Special event application requirements.
Any person applying for a special event permit should submit an application to the Department at least thirty (30) days prior to commencement of the special event. Any submission less than thirty (30) days prior to the event may be declined if, in the determination of the Town Manager, there is not sufficient time to process and approve the application. The application submittal will provide the following information:
A. Applications for special event permits shall be made on forms and in the manner prescribed by the Community Development Department.
B. The special event permit application and special event vendor’s permit application shall include all of the following information and such other information as the Department deems reasonably necessary:
1. Name of person, business or organization.
2. Name of applicant and relationship to the person, business or organization.
3. Complete street and mailing addresses of each person, business or organization.
4. A brief description of the nature and type of the business or organization.
5. A list of chemicals or other hazardous materials or hazardous wastes which will be used or stored by the business.
6. The type of business entity. If the business or organization is a corporation or limited liability company, the state where formed and the statutory agent’s name and address.
7. If a special event will be serving alcohol, the event will be subject to Section 12.12.070, Alcoholic beverages, and Chapter 5.24, Liquor Licenses Generally.
8. List of officers/owners/managers of the business or organization, with their addresses.
9. The dates for the special event.
10. The state sales tax number.
11. The federal tax identification number.
12. If the business specified in this chapter is subject to a certificate of health or sanitary examination, the applicant shall produce such certificate or permit from the Navajo County Health Department, as provided for in Arizona Revised Statutes, Title 36, Chapter 1, Article 2, and applicable Navajo County ordinances, as amended.
13. Where any business specified in this chapter is subject to other federal, state or local licensing, registration or permit requirements, i.e., professional, medical, technical, contractors, real estate, etc., the applicant shall produce such license, registration or permit from the appropriate federal, state or local governmental authorities.
14. All businesses and special events specified in this chapter shall be subject to the town sign regulations, Chapter 17.108.
15. All special event applicants/event organizers will be required to provide a certificate of insurance, specifically stating the dates of the special event, for commercial general liability naming the Town of Pinetop-Lakeside as an additional insured. The minimum limits are one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate. (Ord. 14-379 § 2 (Exh. A)(part))
5.12.040 Special event plot plan.
In addition to the requirements in Section 5.12.030, applicants for a special event permit may be required by the Administrator to submit three (3) copies of an eleven (11) by seventeen (17) inch plot plan, clearly indicating the following:
A. Exact site location and layout of the event.
B. Location and number of booth spaces, stalls or vending areas.
C. Location of temporary structures and temporary utilities necessary for operation.
D. Location and provision of toilets and other sanitary services.
E. Ingress and egress.
F. Fire and emergency vehicle access and 2006 International Fire Code compliance, where applicable.
G. Parking areas.
H. Signage.
I. Lighting.
J. Any additional information (i.e., security or traffic control plan) as requested by police or fire officials. (Ord. 14-379 § 2 (Exh. A)(part))
5.12.050 Special event permit application fee.
Any person applying for a special event permit as required by this chapter shall submit an application along with an application fee, as established from time to time by resolution. (Ord. 14-379 § 2 (Exh. A)(part))
5.12.060 Special event vendor’s permit application fee.
A special event vendor’s permit shall be required for each vendor offering goods and/or services for sale at a special event. Any business located in the Town that possesses a current business license may obtain an annual vendor’s permit at no charge. Any person applying for a special event vendor’s permit as required by this chapter shall submit an application with proof of a state transaction privilege tax license and demonstrating lawful presence in the United States in accordance with current A.R.S. § 41-1080 along with an application fee, as established from time to time by resolution of the Town Council. Applicants may apply for a single event permit or an annual permit. Applications for special event vendor’s permits shall be submitted to the Department for review and investigation at least ten (10) days prior to the commencement of the special event. It shall be the responsibility of the special event permit holder to ensure that all vendors participating in the event covered by the permit obtain a special event vendor’s permit. Failure to obtain the necessary special event vendor’s permits shall be grounds for immediate revocation of the special event permit. (Ord. 14-379 § 2 (Exh. A)(part))
5.12.070 Permit approval/denial.
Upon receipt of an application, the Administrator or designee shall conduct the necessary investigation for the protection of public health, safety, welfare and overall public good, including confirmation of a state transaction privilege tax license and demonstrating lawful presence in the United States in accordance with current A.R.S. § 41-1080. The permit application and any required plot plan must be referred to the applicable fire district providing area fire protection and the Police Department. The Police Department may conduct a background check of local records on the applicant(s) for all special events. If, as a result of such investigation, any agency determines that the granting of the permit would be detrimental to the public health, welfare, or safety, the application shall be denied. If a special event permit application is denied, the reason(s) for the denial shall be given in writing within ten (10) days of the denial. The Department shall keep a record of special event permits issued for a period of two (2) years. (Ord. 14-379 § 2 (Exh. A)(part))
5.12.080 Location.
It is unlawful for any special event to be located on public property within public right-of-way or within any portion of a public street, access lane, or public easement, without the express written permission of the owner and the Administrator. (Ord. 14-379 § 2 (Exh. A)(part))