2-3
CITY CLERK:

2-3.1 Duties:

a.    The city clerk, or such deputies as may be designated by the city clerk pursuant to subsection 2-3.3 of this section, shall do the following:

1.    Keep accurate, indexed records of city council proceedings in books bearing appropriate titles and devoted exclusively to such purposes, based on either attendance at meetings of the council or submittal of council proceedings presented to the city clerk.

2.    Retain custody of the city seal.

3.    Keep an ordinance and resolution book, and record all ordinances and resolutions in it with certifications attached.

4.    Serve as the elections official of the city pursuant to the provisions of subsection 2-23.3 et seq., of this chapter.

5.    Perform the functions of a city clerk described in the political reform act.

6.    Administer oaths of office and oaths in public proceedings as and when called upon by law, the city council or the city manager.

7.    Timely publish notices requesting formal bids for city projects, contracts and services; receive all formal bid packages and perform the public opening and recording of such bids.

8.    Perform such other duties as the city council shall specify and has specified by ordinance or resolution.

9.    Perform such other duties as required by California law and not otherwise delegated to third parties pursuant to same.

b.    The city council may, to the extent not otherwise limited by law, assign any of the above duties to the city manager or his/her designee. (Ord. #1576, §1)

2-3.2 Oversight:

The city manager shall have oversight over the duties specified in subsection 2-3.1 of this section and the allocation of city resources for the performance of same consistent with the requirements of California law pertaining to the specific responsibilities of the city clerk. (Ord. #1576, §1)

2-3.3 Deputies:

a.    The city clerk may designate members of his or her staff, selected by the city manager as specified below, as deputies, for whose acts the city clerk and his or her bondsmen shall be responsible, for specific purposes and for specific times as are necessary in order to efficiently discharge the duties of the city clerk as specified in subsection 2-3.1 of this section. Any such individuals shall be selected by the city manager based upon the applicable personnel rules and regulations, and assigned to the city clerk’s office to assist the city clerk in the performance and delivery of his or her mandated duties and responsibilities.

b.    The classified position of deputy city clerk shall be under the supervision and direction of the city manager as to the performance of all duties except those exclusively designated by statute to the city clerk and not otherwise, in accordance with applicable law, assigned to third parties. (Ord. #1576, §1)

2-3.4 Administrative Responsibilities:

The city clerk shall report to the city manager for all functions except in the performance of those duties set forth in subsections 2-3.1a1 through a9 of this section that are the exclusive province of the city clerk under the law and subject to accountability to the city council, and then only to the extent the council does not direct otherwise. All activities shall, to the greatest degree possible, be coordinated through the city manager and the staff he or she may designate to permit the most effective and efficient administration of the duties in question and in such a way as to avoid duplication of efforts and limit outlays or expenditures. (Ord. #1576, §1)