Chapter 3.32
PAYROLL PROVISIONS

Sections:

3.32.010    Basic workweek.

3.32.020    Office hours.

3.32.030    Time and attendance reports.

3.32.040    Payroll period and deductions.

3.32.050    Certification of personnel actions.

3.32.060    Correction of certain administrative errors.

3.32.070    County errors in earnings or deductions.

3.32.010 Basic workweek.

Except as otherwise provided by resolution of the Board of Supervisors, the basic workweek for all County offices, departments and institutions shall consist of 40 hours, eight hours a day, five days a week. [Ord. 4253 § 1, 1993; Ord. 983A, 1964; Ord. 633, 1960; Ord. 489, 1956; prior code § 4.25.010].

3.32.020 Office hours.

(A)    Except as otherwise provided by resolution of the Board of Supervisors, all County offices shall be kept open for the transaction of business continuously from 8:00 a.m. until 12:00 noon, and from 1:00 p.m. until 5:00 p.m. every day except Saturdays, Sundays and County holidays.

(B)    Except as otherwise provided by resolution of the Board of Supervisors, the offices of the Sheriff, Clerk, Recorder, Treasurer and Auditor shall be kept open for the transaction of business continuously from 8:00 a.m. until 5:00 p.m., including the noon hours, every day except Saturdays, Sundays and County holidays. [Ord. 4253 § 2, 1993; Ord. 1958, 1973; Ord. 489, 1956; prior code § 4.25.020].

3.32.030 Time and attendance reports.

Each department head shall be responsible for maintaining the personnel and time records of his department, and shall certify regularly on forms approved by the Board of Supervisors time and attendance reports for his department for each payroll period. [Ord. 2847, 1980; Ord. 489, 1956; prior code § 4.25.030].

3.32.040 Payroll period and deductions.

(A)    Salary shall be paid regularly every two weeks. The first payroll period shall commence on Monday, January 1, 1962, and end the second Friday thereafter. Successive payroll periods shall be two weeks commencing on Saturday and ending the second Friday thereafter.

(B)    Salaries shall be paid regularly on a day determined by the County Auditor, which day shall be no later than the Friday next succeeding the end of the payroll period for which payment is being made.

(C)    The County Auditor shall make such deductions from salaries as are required by State and Federal law, and he is authorized to procure from employees written permission to make such other deductions as may be approved by the Board of Supervisors and to act thereon accordingly, except that upon receipt of a subsistence report certified to by the department head, the County Auditor may make appropriate deductions from an employee’s salary for subsistence furnished to said employee by the County without having received written permission from the employee to make such deductions.

(D)    The Board of Supervisors may by order adopt rules supplementing the provisions of this chapter. [Ord. 729, 1961; Ord. 489, 1956; prior code § 4.25.040].

3.32.050 Certification of personnel actions.

It shall be the duty of the Personnel Director to certify all personnel actions affecting the classification and rate of pay of County employees, with the exception of “step advancements” which shall be certified by the Auditor-Controller. [Ord. 2200, 1975; prior code § 4.25.050].

3.32.060 Correction of certain administrative errors.

(A)    The Personnel Director is delegated authority by the Board of Supervisors to approve the correction of administrative errors in personnel or payroll transactions where required time deadlines have not been met, provided all of the following conditions are met:

(1)    The action is one for which the Personnel Director has the discretion to approve under County regulations;

(2)    The operating department can document its intent to take the action on a timely basis;

(3)    The operating department has collected or prepared substantiation for the action on a timely basis;

(4)    The Personnel Director was made aware of the error within three pay periods of the pay period in which the action was intended; and

(5)    The Personnel Director notifies the Board of Supervisors of the action taken providing a report on how the error occurred and what corrections were made.

(B)    The Personnel Director may request Board of Supervisor approval of any action which could be approved under this delegated authority.

(C)    This delegated authority does not extend to any personnel or payroll transaction for which authorization required under the personnel regulations, civil service rules, other regulation, or labor agreement was not obtained prior to the transaction. [Ord. 4148 § 1, 1991].

3.32.070 County errors in earnings or deductions.

(A)    Each County employee is provided a pay stub each pay period which identifies all deductions and earnings for said employee. Such employees are responsible for review of their pay stubs and for reporting any errors with respect to earnings or deductions on a timely basis as specified in subsection (C) of this section.

(B)    Memoranda of understanding for County employees in different representation units contain grievance procedures for claiming any back pay for any County errors with respect to earnings or deductions. Such grievance procedures are the sole administrative remedy for such errors, except as specifically provided for in SCCC 3.32.060.

(C)    Should an error by the County occur in earnings or deductions for an unrepresented County employee, said employee shall file a claim with the County Personnel Director on a form specified by the Personnel Director. In no event shall such a claim include monetary relief for more than 60 days prior to the date of receipt of the completed claim form with the Personnel Director. Such claim process is the sole administrative remedy for such errors, except as specifically provided for in SCCC 3.32.060. [Ord. 4246 § 1, 1993].