Chapter 2.25


2.25.010    Created.

2.25.020    Membership and expenses.

2.25.030    Planning commission member conflict of interest activities.

2.25.040    Election of chairperson and vice chairperson.

2.25.050    Election and duties of secretary – Annual report.

2.25.060    Meetings – Rules – Office of commission.

2.25.070    Quasi-judicial hearing format.

2.25.080    Power to employ – Reimbursement of members.

2.25.090    Activities of commission.

2.25.100    Plans to be submitted to planning commission.

2.25.110    Recommendations and reports on location of buildings.

2.25.120    Absence from meetings.

2.25.130    Acceptance of gifts and federal funds.

2.25.140    Additional powers.

2.25.150    Recommendations.

2.25.160    Expenditures on behalf of city.

Prior legislation: Ord. 371.

2.25.010 Created.

There is hereby created the city planning commission for the city of Pilot Rock, Oregon. [Ord. 328 § 1, 1979].

2.25.020 Membership and expenses.

(1) Members of the planning commission shall be appointed by the mayor subject to the approval of the city council. Commission members shall receive no compensation, but shall be reimbursed for duly authorized expenses.

(2) Deleted during 2011 codification.

(3) The city planning commission shall consist of the mayor and/or city recorder – ex officio members – two voting members may be from within the urban growth boundary, but outside the city limits, and the remaining members shall be from within the city limits of Pilot Rock. There shall be no less than four members on the commission with voting power and one ex officio member.

(4) A member may be removed by the city council, after hearing, for misconduct or nonperformance of duty. Any vacancy shall be filled by the city council for the unexpired terms as follows:

(a) Names of prospective members shall be submitted by interested citizens, council members, city staff, or by the mayor at a regularly scheduled council meeting.

(b) At the next regularly scheduled meeting of the city council, the council shall by majority vote appoint the planning commission member(s). The mayor shall cast the deciding vote in case of a tie.

(5) Members currently serving on the planning commission shall not be required to live within the urban growth boundary and shall be allowed to continue serving on the commission until the expiration of their terms. Additional terms shall be subject to the approval of the city council.

(6) No more than two voting members of the commission shall engage principally in the buying, selling, or developing of real estate for profit as individuals, or be members of any partnership, or officers or employees of any corporation, that engages principally in the buying, selling, or developing of real estate for profit. No more than two members shall be engaged in the same kind of occupation, business, trade, or profession. [Ord. 560 § 1, 2014; amended during 2011 codification; Ord. 328 § 2, 1979].

2.25.030 Planning commission member conflict of interest activities.

A member of this planning commission shall not participate in any commission proceeding or action in which any of the following has a direct or substantial financial interest: the member or his/her spouse, brother, sister, child, parent, father-in-law, mother-in-law, brother-in-law, sister-in-law, step family members, any business in which he/she is then serving or has served within the previous two years, or any business with which he/she is negotiating for or has an arrangement or understanding concerning prospective partnership or employment. Any actual or potential interest shall be disclosed at the meeting of the commission where the action is being taken. [Amended during 2011 codification; Ord. 328 § 3, 1979].

2.25.040 Election of chairperson and vice chairperson.

The commission at its first meeting of each biennium after the adoption of the ordinance codified in this chapter shall elect a chairperson and vice chairperson who shall be voting members and who shall hold office during the two-year term for the offices of chairperson and vice chairperson.

The vice chairperson shall act in the place of the chairperson during his/her absence or due to a conflict of interest of the chairperson. [Ord. 328 § 4, 1979].

2.25.050 Election and duties of secretary – Annual report.

The commission shall elect a secretary during the same meeting as the election of the chairperson and vice chairperson. The secretary shall be a member of the commission and shall keep an accurate record of all commission proceedings. The secretary shall on the first day of October of each year make and file a report of all its transactions with the city council. [Ord. 328 § 5, 1979].

2.25.060 Meetings – Rules – Office of commission.

A majority of the members of the commission constitutes a quorum. The commission may make and alter rules and regulations for its government and procedure consistent with the laws of this state and with the city Charter and ordinances. It shall meet as needed. The city council shall assign to the commission an office or headquarters in which to hold meetings, transact business and keep the records. [Amended during 2011 codification; Ord. 328 § 6, 1979].

2.25.070 Quasi-judicial hearing format.

In hearing a matter requiring a quasi-judicial hearing, the following format is necessary to the fair and equitable hearing of a request:

(1) All quasi-judicial hearings shall be recorded by the secretary of the planning commission and that recording shall be made a part of the permanent record of the planning commission.

(2) The following hearing format shall be followed during the quasi-judicial hearings:

(a) Open for public hearing. Announce the matter for discussion.

(b) Call for abstentions.

(c) Order of Procedure.

(i) Introduction of proposal by planning commission or city staff.

(ii) Those in favor.

(iii) Those against.

(iv) Rebuttal (pro first, con second).

(v) Commissioner’s questions.

(d) Closure of hearing.

(3) The chair of the hearing has the right to limit discussion and testimony to those matters germane to the issue at hand and may limit testimony of a repetitive nature. [Ord. 328 § 7, 1979].

2.25.080 Power to employ – Reimbursement of members.

The city planning commission shall have the power and authority to employ consulting advice on municipal problems, a secretary and such clerks as may be necessary and to pay for their services and for such other expenses as such commission may lawfully incur, including the necessary disbursements incurred by its members in the performance of their duties as members of said commission, out of such funds as are theretofore placed at the disposal of the commission by the city council.1 [Amended during 2011 codification; Ord. 328 § 8, 1979].

2.25.090 Activities of commission.

Except as otherwise provided by law, the commission may:

(1) Recommend to the city council and make suggestions to the city council and to all other public authorities concerning the laying out, widening, extending, parking, and locating of streets, sidewalks, and boulevards, relief of traffic congestion, betterment of housing and sanitation conditions, and establishment of zones and districts limiting the use, height, area and bulk of buildings and structures.

(2) Recommend to the city council and all other public authorities plans for regulation of the future growth, development, and beautification of the municipality in respect to its public buildings and works, streets, parks, grounds, and vacant lots, and plans consistent with future growth and development of the city in order to secure to the city and its inhabitants sanitation, proper service of all public utilities, shipping, and transportation facilities.

(3) Recommend to the city council and all other public authorities plans for promotion, development, and regulation of industrial and economic needs of the community in respect to private and public enterprises engaged in industrial pursuits.

(4) Advertise the industrial advantages and opportunities of the municipality and availability of real estate within the municipality for industrial settlement.

(5) Encourage industrial settlement within the municipality.

(6) Make an economic survey of present and potential possibilities of the municipality with a view to ascertaining its industrial needs.

(7) Study needs of existing local industries with a view to strengthening an developing local industries and stabilizing employment conditions.

(8) Do and perform all other acts and things necessary or proper to carry out the provisions of ORS 227.010 through 227.180.

(9) Study and propose in general such measures as may be advisable for promotion of the public interest, health, morals, safety, comfort, convenience, and welfare of the city and of the area six miles adjacent thereto.

(10) Comply and act in accordance with the provisions of city ordinances, including PRMC Titles 17 and 18 and the comprehensive plan of the city of Pilot Rock. [Ord. 328 § 9, 1979].

2.25.100 Plans to be submitted to planning commission.

All maps, plats and replats of land laid out in building lots and the streets, alleys, or other portions of the same intended to be dedicated for public use or for the use of purchasers or owners of lots fronting thereon and located within the city limits, and all plans or plats for vacating or laying out, widening, extending, parking and locating streets, or plans for public buildings shall first be submitted to the city planning commission by the city engineer, city administrator, or other proper municipal officer, and a report thereon from the commission secured in writing before approval shall be given by said proper municipal official. [Ord. 328 § 10, 1979].

2.25.110 Recommendations and reports on location of buildings.

The commission may make a recommendation to any person, co-partnership, corporation or public authority with reference to the location of buildings, structures or works to be erected, constructed, or altered by or for such person, co-partnership, corporation or public authority when so prescribed by law or by city ordinance. Any person, co-partnership or public authority having charge of the construction, placing or designing of buildings or other structures and improvements, or objects of art, may call upon the commission for a report thereon. [Amended during 2011 codification; Ord. 328 § 11, 1979].

2.25.120 Absence from meetings.

Any planning commission member absent from two consecutive meetings without prior notification of the appropriate person at City Hall or the planning commission secretary shall be considered no longer a member of the planning commission. [Ord. 328 § 12, 1979].

2.25.130 Acceptance of gifts and federal funds.

The commission may receive gifts, bequests or devises of property, which property shall be set over to the city of Pilot Rock to be used by it in the furtherance of the purposes of those sections pursuant to the recommendation of the commission. The commission may recommend and make suggestions to the city council and other public authorities concerning acceptance from the United States of America, or any of its agencies, of such funds as may be made available to municipalities for any purpose contemplated by those sections. [Ord. 328 § 13, 1979].

2.25.140 Additional powers.

The city planning commission shall also have all of the powers which are now, or hereafter be, given under the general laws of the state of Oregon. [Ord. 328 § 14, 1979].

2.25.150 Recommendations.

All recommendations made to the council by the commission shall be in writing. [Ord. 328 § 15, 1979].

2.25.160 Expenditures on behalf of city.

The city planning commission shall have no authority to make any expenditure on behalf of the city, or to obligate the city for the payment of any sums of money, except as herein provided, and then only after the city council of said city shall have first authorized such expenditures for said purpose from time to time by appropriate ordinance (or resolution), which ordinance (or resolution) shall provide the administrative method by which said funds shall be drawn and expended. [Ord. 328 § 16, 1979].


Any expenditures shall be approved by the city council.