Chapter 2.28
TRAVEL EXPENSE ADVANCEMENTS
Sections:
2.28.010 General provisions.
Advance payment of lodging, meals, and other travel expenses may be made to any official, employee, or representative of the city pursuant to RCW 42.24.120; provided, that the amount of any advance payment shall not exceed the cost of lodging plus fifty United States dollars per day for meals and miscellaneous travel expenses; provided further, that any advance payments shall be made by check from a separately established revolving fund pursuant to RCW 42.24.130; provided further, that a separate bank account has been established for the separately established revolving fund; provided further, that on or before the tenth day after actually incurring reimbursable expenses, such officer, employee, or representative of the city shall submit to the city clerk a fully itemized travel expense voucher for all reimbursable items legally expended, which shall include actual and verifiable receipts for all reimbursable items, accompanied by the unexpended portion of such advance, if any, in accordance with RCW 42.24.150. (Ord. 366 § 1(Exh. A)(part), 2009: Ord. 214 § 1, 1989. Formerly 2.76.010)
2.28.020 Delinquency.
In the event that any employee, official or representative of the city shall not pay within ten days of the date the expense is incurred, the city of Brier has a right to withhold any and all amounts payable or to become payable by the city to such officer, employee, or representative, up to the amount of such advance with interest at the rate of ten percent per annum, until such time as repayment or justification has been made pursuant to RCW 42.24.140. The city clerk shall keep accurate records of all advancements which shall specifically show the name of the employee, official or representative; the amounts advanced, the expected expenses to be incurred and basis for such expenses, complete and accurate records showing repayment and settlement within ten days of the date expenses are actually incurred. (Ord. 366 § 1(Exh. A)(part), 2009: Ord. 214 § 3, 1989. Formerly 2.76.030)