Chapter 2.32
CREDIT CARD ISSUANCE

Sections:

2.32.010    Credit card issuance authority – General provisions.

2.32.010 Credit card issuance authority – General provisions.

A. The city clerk/treasurer shall implement and maintain a system for the distribution, authorization and control of credit cards issued to or for the benefit of the city and used by city officials and employees, in accordance with the following:

1. As used in this section, “credit card” means a card or device issued under an arrangement pursuant to which the issuer gives to a card holder the privilege of obtaining credit from the issuer, including a debit card.

2. Credit cards may be distributed to those city officials and employees who, in the opinion of the city clerk/treasurer, have job responsibilities which would cause their job performance to benefit by use of a credit card.

3. Credit cards may be used for miscellaneous, ordinary, necessary, reasonable, and usual expenses of the city, including, without limitation, authorized travel, entertainment, and purchases of supplies.

4. The city clerk/treasurer shall have exclusive control and possession of all such charge cards as authorized by this chapter and shall control release, issuance, and availability of such cards as reasonably necessary in order to prevent abuse or improper use. All cards shall be promptly returned to the city clerk/treasurer immediately upon request. The city clerk/treasurer may open accounts at appropriate financial institutions for purposes of such cards, and when deemed necessary in the city clerk/treasurer’s sole judgment, close out immediately any such account solely by written notice signed by the clerk/treasurer.

5. The city clerk/treasurer shall set credit limits on each credit card issued; provided, that in no event shall such credit limit exceed five thousand dollars for any individual credit card nor shall the aggregate credit limits for all credit cards issued to or authorized for use by any one individual exceed five thousand dollars.

6. No individual purchase on a credit card issued pursuant to this chapter shall exceed two thousand five hundred dollars.

7. Credit card bills shall be paid in full, each month, after approval by the city council.

8. The procedures for reimbursement in BMC 2.08.030 shall apply to any use of a credit card for travel related expenses.

9. Personal charges may not be made with a city credit card. Any charges which cannot be properly identified or which are not properly allowed, after being so determined by the city clerk/treasurer, shall be paid promptly by the card user by check and, together with interest and all other charges made by the credit card company, shall constitute a prior lien against and give a right to the city to withhold all amounts payable or to become payable by the city to the card user, until paid in full.

B. The city clerk/treasurer is authorized, subject to the approval of the city council, to adopt any additional procedures and policies necessary to implement the provisions of this section. (Ord. 370 § 1, 2009: Ord. 366 § 1(Exh. A)(part), 2009: Ord. 235 §§ 1 – 4, 1991. Formerly 2.80.010 – 2.80.040)