Chapter 1.40
INSPECTION OF PUBLIC RECORDS
Sections:
1.40.010 Public records officer – Request for records.
1.40.020 Responses to requests.
1.40.030 Disclosure prohibited by other statutes.
1.40.050 Alteration of cost schedule.
1.40.060 Disclosure prohibited.
1.40.080 Index not to be maintained.
1.40.010 Public records officer – Request for records.
The city clerk-treasurer is hereby designated as the public records officer for the city of Entiat. The city clerk-treasurer shall be the person to whom members of the public may direct requests for disclosure of public records of the city of Entiat and who will oversee the city of Entiat’s compliance with the public records disclosure requirements of the public disclosure laws of the state of Washington as now exist or are hereafter amended. The city clerk-treasurer may be contacted at City Hall, 14070 Kinzel Street, P.O. Box 228, Entiat, WA 98822. (Ord. 649 § 1, 2006; Ord. 633, 2005; Ord. 592-A § 1, 2002)
1.40.020 Responses to requests.
(1) Responses to requests for records will be made promptly. If the request is for a record maintained or indexed other than in the clerk-treasurer’s office, the requester will be advised that their request has been forwarded to the appropriate department. All assistance necessary to help the requester shall be provided either by an employee of the city clerk-treasurer’s office or of the particular department. The giving of such assistance shall not unreasonably disrupt the operation of the city or other duties of assisting employees. If the written request includes a request for copies, a payment in accordance with the city’s fee schedule shall be paid.
(2) Whenever a member of the public has requested to inspect an identifiable public record and that request has been denied, such a person may submit a written request and have such denial reviewed by the city clerk-treasurer. The review of the denial shall be reasonably prompt. (Ord. 633, 2005; Ord. 592-A § 2, 2002)
1.40.030 Disclosure prohibited by other statutes.
The city shall not be required by this code to permit public inspection and copying of any city record to the extent public disclosure of the record is prohibited, restricted, or limited by state or federal statute or regulation including, but not limited to, the following:
(1) Chapter 10.97 RCW, Washington State Criminal Records Privacy Act.
(2) Chapter 13.50 RCW, Keeping and Release of Records by Juvenile Justice or Care Agencies.
(3) Chapter 40.14 RCW, Preservation and Destruction of Public Records.
(4) Chapter 42.17 RCW, Public Records.
(5) Chapter 46.52 RCW, Accidents – Reports – Abandoned Vehicles. (Ord. 633, 2005; Ord. 592-A § 3, 2002)
1.40.040 Record copy charge.
(1) Copies of any disclosable public record (or portions thereof) including, but not limited to, maps, reports, codes, plans and tape recordings shall be made and provided by the city upon request and payment of the actual cost incidental to reproducing the same. The city clerk-treasurer, in consultation with appropriate departments, is directed to prepare and have on file as a public document a schedule of such costs of reproduction. In determining the cost of reproduction, all costs incident to such reproduction shall be includable factors, including labor and mailing costs.
(2) Where the request is for a certified copy, there shall be an additional charge to cover the additional expense and time required for certification.
(3) Payment for the cost of reproduction of all public records shall be made at the time the request for public records is submitted to the city clerk-treasurer. If there is uncertainty as to the amount required, the amount tendered shall be based upon estimates established by the city clerk-treasurer in the schedule of costs for reproduction. If the actual amount of the cost of reproduction exceeds the amount tendered, the balance shall be paid prior to delivery of the requested copy or copies. In the event the amount tendered exceeds the actual cost, the balance shall be refunded at the time of delivery of the copy or copies. Except as specifically provided herein, there shall be no refunds. (Ord. 633, 2005; Ord. 592-A § 4, 2002)
1.40.050 Alteration of cost schedule.
When a change in the established cost schedule is required, it shall be done annually in the city fee resolution. (Ord. 633, 2005; Ord. 592-A § 5, 2002)
1.40.060 Disclosure prohibited.
The city shall not be required to permit public inspection and/or copying of any record to the extent public disclosure is prohibited, restricted or limited by state or federal laws. (Ord. 633, 2005; Ord. 592-A § 6, 2002)
1.40.070 Clerk-treasurer.
Any reference herein to “city clerk-treasurer” includes the city clerk-treasurer and his or her designee. (Ord. 633, 2005; Ord. 592-A § 7, 2002)
1.40.080 Index not to be maintained.
A current index as described in RCW 42.56.070 will not be maintained. (Ord. 674 § 2, 2007)