Chapter 3.41
REVOLVING (IMPREST) FUNDS AND BANK ACCOUNT

Sections:

3.41.010    Personal cash advances prohibited.

3.41.020    Change fund.

3.41.030    Petty cash funds.

3.41.040    Police department investigation funds.

3.41.050    Valley narcotics enforcement team.

3.41.060    Worker’s compensation bank account.

3.41.010 Personal cash advances prohibited.

In no event shall any fund or account be used for personal cash advances secured by check or other I.O.U.

(Ord. No. 4243, § 1, 5-2-17)

3.41.020 Change fund.

A. Created. There is hereby established in the office of the finance director a special fund to be known as the change fund. The change fund is used in receipting operations when the amount tendered by the customer exceeds the amount due from the customer.

B. Amount and authorization. The amount of the change fund shall not exceed $10,000. The finance director or their designee is hereby authorized to establish and administer the fund.

(Ord. No. 4243, § 1, 5-2-17)

3.41.030 Petty cash funds.

A. Created. There is hereby established in the office of the finance director two special funds to be known as: (1) the petty cash fund, and (2) the emergency petty cash fund. The petty cash fund is used to reimburse city employees or other authorized persons for small purchases of goods or services not paid directly through usage of a city purchasing card or through the city’s accounting system. The emergency petty cash fund shall be used for emergency purposes as determined and approved by the mayor or their designee.

B. Amount and authorization. The amount of the petty cash fund shall not exceed $3,300, and the amount of the emergency petty cash fund shall not exceed $10,000. The finance director or their designee is hereby authorized to establish and administer these funds.

C. Replenishment. The finance director or their designee is authorized to issue checks by way of replenishment to the petty cash funds whenever necessary to keep the funds solvent. A replenishment voucher shall accompany each payment to the fund with receipts substantiating the expenditures attached thereto.

(Ord. No. 4243, § 1, 5-2-17)

3.41.040 Police department investigation funds.

A. Created. There is hereby established in the office of the finance director the following police department investigation funds: (1) investigative buy fund, (2) gambling buy fund, (3) controlled substance buy fund, and (4) flash money fund. These funds are to be used by the police department for investigative purposes during covert operations including, but not limited to, the purchase of controlled substances, firearms and other contraband. These funds can also be used for investigative purposes to make payments to confidential sources, display flash funds, participate in gambling, and purchase incidental items necessary for establishing and maintaining the cover of the investigating officer or confidential source.

B. Amount and authorization. The amount of each of these police department investigation funds shall not exceed limits established as follows: (1) investigative buy fund – $20,000, (2) gambling buy fund – $2,000, (3) controlled substance buy fund – $20,000, and (4) flash money fund – $100,000.

C. Replenishment. The finance director or their designee is authorized to issue checks by way of replenishment to the investigation funds whenever necessary to keep the funds solvent. A replenishment voucher shall accompany each payment to the fund with a form approved by appropriate police department personnel substantiating the expenditures attached thereto. The related receipts shall be retained by the police department.

D. Application for use. The investigation funds shall be used by the police department as follows: (1) investigative buy fund – investigative activities not immediately known to be narcotics or gambling related, the furtherance of which requires the expenditure of funds, (2) gambling buy fund – gambling enforcement activities, (3) controlled substance buy fund – controlled substance investigation activities, and (4) flash money fund – covert investigation activities. Application for the use of such funds shall be approved by the chief of police or their designee and submitted to the finance director or their designee.

(Ord. No. 4243, § 1, 5-2-17)

3.41.050 Valley narcotics enforcement team.

A. Created. There is hereby established in the office of the finance director the following valley narcotics enforcement team revolving funds: (1) petty cash fund, (2) flash money fund, and (3) investigative buy fund. The petty cash fund is used to reimburse VNET employees or other authorized persons for small purchases of goods or services not paid directly through usage of a VNET purchasing card or through VNET’s accounting system. The flash money fund and the investigative buy fund are used by VNET for investigative purposes during covert operations including, but not limited to, the purchase of controlled substances, firearms and other contraband. These funds can also be used for investigative purposes to make payments to confidential sources, display flash funds, and purchase incidental items necessary for establishing and maintaining the cover of the investigative officer or confidential source.

B. Amount and authorization. The amount of these valley narcotics enforcement team funds shall not exceed limits established as follows: (1) petty cash fund – $500, flash money fund – $35,000, and (3) investigative buy fund – $40,000.

C. Replenishment. The team supervisor or their designee of the VNET fiscal agent is authorized to issue checks by way of replenishment to the petty cash fund, the flash money fund, and the investigation buy fund whenever necessary to keep the funds solvent. A replenishment voucher shall accompany each payment to these funds and, with respect to the petty cash fund only, receipts substantiating the expenditures attached thereto. Replenishment vouchers for the flash money fund and the investigative buy fund shall be supported by a form approved by appropriate VNET personnel substantiating the expenditures attached thereto, and the related receipts shall be retained by VNET.

D. Application for use. The investigative funds shall be used by VNET as follows: (1) flash money fund – covert investigation activities, and (2) investigative buy fund – investigative activities not immediately known to be narcotics related, the furtherance of which requires the expenditure of funds. Application for the use of such funds shall be approved by the VNET team supervisor or their designee and submitted to the finance director or their designee of the VNET fiscal agent for reimbursement.

(Ord. No. 4243, § 1, 5-2-17)

3.41.060 Worker’s compensation bank account.

A. Created. There is hereby established in the office of the finance director a special account to be known as the worker’s compensation bank account with signatory authority by the chief administrative officer, finance director, and/or their designees.

B. Amount and authorization. The amount of the worker’s compensation bank account shall be $35,000. The finance director, or his or her designee, is hereby authorized to transfer funds from the worker’s compensation fund to the worker’s compensation bank account in amounts necessary to cover all approved payments for worker’s compensation claims.

C. Application for use. The funds of the worker’s compensation bank account shall be for the use of the city and/or the city’s authorized agent for payment of city worker’s compensation claims. Application for payment out of this account shall be approved by the employee service director, or designee, and submitted to the finance director, or designee, for payment.

(Ord. No. 4243, § 1, 5-2-17)