Chapter 2.92


2.92.010    Sale or donation of unneeded property owned by the City

2.92.020    Methods for selling surplus and personal property

2.92.030    Procedure for solicitation of written/sealed bids

2.92.010 Sale or donation of unneeded property owned by the City.

The Mayor or designee may authorize department directors to sell property owned by the City and which is in the custody of their departments when they have certified in writing to the Mayor that said properties are no longer of public use to the City, or that the sale thereof would be in the best interests of the City. Department heads shall certify in writing that they have taken reasonable steps to determine the value of the property and shall notify the Mayor in writing of the estimated value. The Mayor or designee may also authorize a donation of surplus property with an estimated value which is less than $250.00 to a specific bona fide charitable organization which is tax exempt pursuant to Internal Revenue Code Sec. 501(c)(3). (Ord. 928, Sec. 1, 2015)

2.92.020 Methods for selling surplus and personal property.

When surplus or personal property has been certified for disposition by the Mayor or designee, the permissible methods of disposition of such property shall include, but are not limited to:

(a)    Public auction or by public auction service;

(b)    Solicitation of written/sealed bids;

(c)    Transfer to another agency of government at or below reasonable market value;

(d)    Lease or loan;

(e)    Negotiated sale to one or more designated buyers; or

(f)    Surplus Police Firearms. Firearms that are owned and retained by the Lake Stevens Police Department may be disposed of by the Chief of Police, or designee, either by their destruction, trade, or auction to firearm dealers at the discretion of the Chief of Police, except antique firearms or firearms of historical significance under RCW 9.41.098 which must be auctioned or traded to licensed dealers.

No City employee may acquire property at a sale if the employee had any role in establishing the price of said property. (Ord. 928, Sec. 1, 2015)

2.92.030 Procedure for solicitation of written/sealed bids.

(a)    Call for sealed bids. The call for sealed bids shall contain a description of the property to be sold, the location thereof, the name and address of the person with whom the bid is to be filed, the last date for filing bids, and any other pertinent information. Such call shall be published at least once in the official newspaper of the City not less than five days before the last date for filing of bids.

(b)    Bid deposit for the sale of surplus and personal property over $1,000 in value. Any bid over $1,000 in value shall be accompanied by a deposit in the form of a certified check in an amount equal to not less than ten percent of the amount of the bid. All such deposits so made shall be returned to the unsuccessful bidders depositing the same after award of contract has been made. The deposit of the successful bidder shall be applied toward the bid price, or upon failure of such bidder to consummate the purchase, such deposit shall be forfeited as liquidated damages and such deposit so forfeited shall be credited to the appropriate account.

(c)    Bid opening process. Sealed bids shall be opened in public by the City Administrator or duly authorized agent at the time and place specified in the call for bids. The City Administrator or duly authorized agent shall make a tabulation of all bids received. The sale of the surplus or personal property shall be to the highest successful bidder. (Ord. 928, Sec. 1, 2015; Ord. 609, Sec. 1, 1999; Ord. 478, 1995)