Chapter 3.20
EQUIPMENT RENTAL FUND*
Sections:
3.20.020 Control and administrative procedures.
3.20.030 Property to be transferred.
3.20.060 Withdrawals and expenditures.
3.20.080 Disbursement of funds or dissolution official.
*Prior legislation: Ords. 463, 581, 768, 804, 822, 850, 873, 909, 948 and 1003.
3.20.010 Establishment.
There is created and established in the treasury of the city a special fund to be known and designated as the “equipment rental fund”; to be used as a revolving fund to be expended for salaries, wages, and operations required for the repair, replacement, purchase and operation of major equipment items, and for the purchase of all equipment, materials and supplies to be used in the administration and operation of the fund. The equipment rental fund shall be used as the equipment rental fund for all departments and offices of the city of Oak Harbor. (Ord. 1125 § 2, 1998).
3.20.020 Control and administrative procedures.
The equipment rental fund created herein shall be under the direction of the city supervisor. The city supervisor, upon approval by the mayor, shall provide such rules and regulations as are necessary for the operation of the equipment and are desirable and consistent with this chapter. The rules and regulations shall be filed with the council as an information item on the next agenda after adoption. If the council wishes to change or modify such rules in anyway, it shall schedule a public meeting for consideration of the matter. The council may by resolution amend, add to or delete provisions of the rules and regulations. (Ord. 1125 § 3, 1998).
3.20.030 Property to be transferred.
The equipment rental fund shall have all equipment and/or moneys and/or accounts payable and/or accounts receivable for the purchase of equipment now held by the city and which was transferred to the equipment rental fund prior to the effective date of the ordinance codified in this chapter and which is purchased thereafter by the equipment rental fund or transferred to it by the city supervisor. (Ord. 1125 § 4, 1998).
3.20.040 Rental rates.
The charges for the rental of such motor vehicle equipment shall be sufficient to cover the maintenance, operation, and replacement of such equipment, and the terms for the rental thereof shall be on an annual, monthly, daily, or hourly basis as determined by the city supervisor. The equipment rental rates shall be established by the city supervisor. Council shall be given notice of changes to the schedule. As part of the budget process, the council shall adopt the equipment rental charges to be paid into the equipment rental fund by the various offices and departments of the city. (Ord. 1125 § 5, 1998).
3.20.050 Accounting.
The finance director shall keep such books, accounts, and records as are necessary to control and report the financial operations of the equipment rental fund, and shall further subdivide the cash account thereof into two separately designated accounts as follows:
(1) Account “A” which shall be the “current operating account” into which shall be placed those portions of the charges made to the various offices and departments of the city in accordance with the provisions of this chapter, which are specifically billed said offices and departments to provide sufficient moneys to pay the salaries and wages, materials, overhead or other costs necessary to operate and maintain all motor vehicle equipment rented thereto. There shall also be placed into account “A” moneys which may from time to time be made specifically available thereto by action of the mayor and city council.
(2) Account “B” which shall be the “equipment reserve account” into which shall be placed those portions of the charges made to the various offices and departments of the city, in accordance with the provisions of this chapter, which are specifically billed said offices and departments to provide sufficient money to pay the costs of purchasing new equipment and replacing used equipment as required to carry out the purposes of the equipment rental fund. There shall also be placed in account “B” moneys which are derived from the direct sale of any of the equipment or other capital assets of the fund and any moneys which may from time to time be made specifically available thereto by the action of the mayor and city council. (Ord. 1125 § 6, 1998).
3.20.060 Withdrawals and expenditures.
Any withdrawals or expenditures from said equipment rental fund shall be made only in the following manner:
(1) Expenditures from account “A” shall be made only upon approved payrolls and vouchers of the city for the purpose hereinabove ascribed to said account.
(2) Expenditures from account “B” shall be made only upon duly approved vouchers of the city for the purposes hereinabove ascribed to said account. (Ord. 1125 § 7, 1998).
3.20.070 Restriction on use.
All moneys deposited in said equipment rental fund and not expended as provided herein shall remain in the fund from year to year and shall not be transferred to any other fund or expended for any other purpose whatsoever; provided, nothing herein shall be construed as prohibiting the loaning of equipment rental funds to other city functions so long as such loans are done in accordance with laws of the state of Washington and the same are approved by the city council. (Ord. 1125 § 8, 1998).
3.20.080 Disbursement of funds or dissolution official.
If, at any time herein, the mayor and city council shall abolish said equipment rental fund, then all moneys on deposit therein shall revert to and be deposited in the several funds participating in the equipment rental fund. (Ord. 1125 § 9, 1998).