Chapter 2.72


2.72.010  Authorization to use credit cards for purchases.

2.72.020  Application.

2.72.030  Approved uses for credit card purchases.

2.72.040  Purchasing restrictions.

2.72.050  Reporting credit card charges.

2.72.060  Use of card for unauthorized charges.

2.72.010 Authorization to use credit cards for purchases.

Departments of the town of Wilbur, Washington are authorized to use credit cards for official government purchases and acquisitions. The purchasing card is to be used when a purchase order cannot be used and an open charge account is not available.  (Ord. 302 §1, 1996)

2.72.020 Application.

The mayor or his/her designee shall determine and approve assignment and use of credit cards.  The credit limit on each card will be set at one thousand five hundred dollars.  (Ord. 302 §2, 1996)

2.72.030 Approved uses for credit card purchases.

Credit cards may be used for the following purchases:

A. Fuel, supplies and equipment:  only if a purchase order cannot be issued or an open charge account is not available.  Charges for supplies and equipment shall not exceed two hundred dollars per item without the approval of the mayor or his/her designee;

B. Registration;

C. Travel and/or training expenses;

D. Other items specifically authorized by the mayor or his/her designee.  (Ord. 302 §3, 1996)

2.72.040 Purchasing restrictions.

The following uses are not authorized credit card purchases or uses:

A. Cash advances of any kind;

B. Payment of invoices or statements.  (Ord. 302 1996)

2.72.050 Reporting credit card charges.

After using the credit card for an approved purchase, the department head will code the receipt and forward it within three working days to the clerk.  City credit card bills shall be forwarded to the council for review.  The clerk will pay properly coded and submitted charges on a monthly basis.  (Ord. 302 §5, 1996)

2.72.060 Use of card for unauthorized charges.

Any charges against the purchasing charge card not properly identified on the credit card report or not properly allowed following a post audit shall be paid by the employee by check, U.S. currency or salary deduction.  If, for any reason, disallowed charges are not repaid before the charge card billing is due and payable, the town shall have a prior lien against and a right to withhold any and all funds payable or to become payable to the official or employee up to an amount of the disallowed charges and interest at the same rate as charged by the company which issued the charge card.  The town shall have unlimited authority to revoke use of any charge card issued, and, upon such revocation order being delivered to the charge card company, shall not be liable for any costs.  (Ord. 302 §6, 1996)