Chapter 2.36
VEHICLE MILEAGE REIMBURSEMENT
Sections:
2.36.010 Reimbursement of expenses.
2.36.030 Use of private vehicles for town business.
2.36.010 Reimbursement of expenses.
A. The actual expenses of elected and appointed officials and the employees of the town incurred while performing official duties away from their usual place of business shall be paid by the town. Actual expenses should include, but are not limited to, the following:
1. Transportation;
2. Meals, including meals at meetings;
3. Lodging;
4. Required fees, tuition, books and other educational supplies;
5. Gratuities (not to exceed 15 percent).
B. Nonreimbursable expenses include, but are not limited to, the following:
1. Alcoholic beverages or tobacco;
2. Expenses of a spouse of other person not authorized to receive reimbursement;
3. Personal telephone calls.
C. Attendance at conferences, meetings and schools must be approved by the mayor in advance. Claims for reimbursement must include receipts for all expenses. A detailed account will be submitted with the receipts. The town clerk/treasurer will ensure that the detailed account and receipts will prove acceptable to the State Auditor. Claims will be paid upon approval by the town council. (Ord. 599 § 1, 2009; Ord. 437 § 1.0, 1995)
2.36.020 Per diem ceiling.
The town council shall establish per diem ceilings by resolution. (Ord. 599 § 1, 2009; Ord. 437 § 2.0, 1995)
2.36.030 Use of private vehicles for town business.
Employees and/or representatives of the town shall be reimbursed for the use of personal vehicles while in the course of town business in the amount set by resolution. (Ord. 599 § 1, 2009; Ord. 437 § 3.0, 1995)