Chapter 2.20
PUBLIC LIBRARY
Sections:
2.20.010 Public Library reestablished.
2.20.020 Library Board members – Terms.
2.20.040 Library Board general powers.
2.20.060 Vacancies and removal.
2.20.070 Conflict of interest.
2.20.090 Internal administrative policies and procedures.
2.20.100 Library rules and regulations.
2.20.110 Detention of, or damage to, library materials.
2.20.010 Public Library reestablished.
The City Library is reestablished under the provisions of ORS 357.400 through 357.621. It shall continue to be known as the City of Harrisburg Public Library. [Ord. 971 § 1 (Exh. A), 2019; Ord. 944 § 1 (Exh. A), 2016; Ord. 711 § 1, 1996.]
2.20.020 Library Board members – Terms.
1. The Library Board shall consist of five members. At the expiration of the term of any member of the Library Board, the Mayor and Council shall appoint a successor for a term of four years. In case of vacancy on the Library Board, the Mayor, with the Council concurring, shall appoint a new member to fill the unexpired term of the member whose office is vacant. Terms of members shall be on a rotation basis to expire one each year, except the fourth year when two shall expire.
2. Succeeding appointees shall hold office from July 1st in the year of their appointment.
3. No person shall hold appointment as a member for more than two full consecutive terms, but any person may be appointed again after an interval of one year.
4. Patrons of the library who are nonresidents of the City may be appointed to the Board. However, not more than two members shall be nonresidents.
5. Library Board members shall submit names of proposed Board members to the City Council and Mayor for their approval. [Ord. 971 § 1 (Exh. A), 2019; Ord. 944 § 1 (Exh. A), 2016; Ord. 711 § 2, 1996.]
2.20.030 Duties of officers.
1. Chairperson. The chairperson shall preside at all meetings of the Board, set the agenda, and conduct all business brought before the Board.
2. Vice Chairperson. The vice chairperson shall serve in the absence of, and assume all duties of, the chairperson and any other duties as may be assigned by the chairperson.
3. Secretary. The City Recorder/Assistant City Administrator shall serve as secretary to the Board and keep the record of its action. [Ord. 971 § 1 (Exh. A), 2019; Ord. 964 § 1 (Exh. A), 2018; Ord. 944 § 1 (Exh. A), 2016; Ord. 711 § 3, 1996.]
2.20.040 Library Board general powers.
The Library Board shall be an advisory board and shall have no executive or administrative powers or authority, and this chapter shall not be construed as depriving elected or appointed officials of the City of any power they have under the laws of the State or the Charter of the City. The Board shall have powers and duties as follows:
1. Assist in the selection process of selecting and appointing a librarian. The Library Board shall review all finalist applications. City administrative staff as designated by Harrisburg internal policy shall conduct applicant interviews and in making a recommendation to the City Administrator;
2. Formulate rules and policies for the governance of the library;
3. Advocate for the library budget, as well as for library events and programs;
4. Recommend types of library services for the City and its vicinity;
5. Recommend policies and procedures conducive to efficient and effective operation of the library;
6. Review any complaints received from library patrons as set forth within the library policy handbook, convene to discuss said complaints, and provide a report of disposition and appeal procedures;
7. Review and recommend terms for contracts and working relationships with other public agencies regarding library services. [Ord. 971 § 1 (Exh. A), 2019; Ord. 944 § 1 (Exh. A), 2016; Ord. 817, 2004; Ord. 711 § 4, 1996.]
2.20.050 Meetings.
The meetings of the Board shall be held every other month. Special meetings of the Board may be called at the request of the chairperson, librarians, library supervisor, City Administrator, or their designee. All members will be notified in advance of any special meeting date. All Board members are considered eligible to vote. [Ord. 971 § 1 (Exh. A), 2019; Ord. 944 § 1 (Exh. A), 2016; Ord. 938 § 1 (Exh. A), 2015; Ord. 711 § 5, 1996.]
2.20.060 Vacancies and removal.
Appointments to fill vacancies shall be for the remainder of the unexpired term. A member may be removed upon a decision of the Library Board, with approval of the City Council after hearing, for misconduct, or nonperformance of duty. A member who is absent from three consecutive meetings or more than one-half of the scheduled meetings during a one-year period without an excuse approved by the chairperson or City staff is presumed to be in nonperformance of duty and the City Council may declare the position vacant unless extenuating circumstances are determined at a hearing. [Ord. 971 § 1 (Exh. A), 2019; Ord. 944 § 1 (Exh. A), 2016; Ord. 711 § 6, 1996.]
2.20.070 Conflict of interest.
A member of the Board shall not participate in any vote of the Board in which any of the following has a direct or substantial financial interest: the member or the spouse, brother, sister, child, parent, father-in-law, or mother-in-law of the member; any business in which the member is then serving or has served within the previous two years; or any business with which the member is negotiating for or has an arrangement or understanding concerning prospective partnership or employment. Any actual or potential conflict of interest shall be disclosed at the meeting of the Board where the action is being taken. [Ord. 971 § 1 (Exh. A), 2019; Ord. 944 § 1 (Exh. A), 2016; Ord. 711 § 7, 1996.]
2.20.080 Gifts and bequests.
The Board may solicit and receive gifts and bequests and real or personal property or funds (other than fees and fines) to benefit the library.
All property or funds shall be held in the name of the City, and each donation shall be administered by the City in accordance with its terms. Funds donated to the library shall be turned over to the City immediately upon receipt and be placed in a general donation account or as designated by the donor to the designated donation account. Funds in these accounts may only be expended after they have been properly budgeted or approved by the City.
Donated funds shall be used for improvements in addition to, and not in lieu of, the normal support provided to operate the library out of the City general fund. [Ord. 971 § 1 (Exh. A), 2019; Ord. 944 § 1 (Exh. A), 2016; Ord. 711 § 8, 1996.]
2.20.090 Internal administrative policies and procedures.
The City Administrator shall be the fiscal and internal administrative agent for the Harrisburg Public Library and the library shall operate in conformance with City administrative procedures, including those pertaining to the following:
1. Receipt, disbursement, and accounting for monies.
2. The Library Board shall elect a chairperson and vice-chair at the beginning of each fiscal year. [Ord. 971 § 1 (Exh. A), 2019; Ord. 944 § 1 (Exh. A), 2016; Ord. 711 § 9, 1996.]
2.20.100 Library rules and regulations.
In accordance with area libraries, the Library Board of the City of Harrisburg shall establish fines and dues. These fines and dues shall be adopted by the City Council by resolution. [Ord. 971 § 1 (Exh. A), 2019; Ord. 944 § 1 (Exh. A), 2016; Ord. 711 § 10, 1996.]
2.20.110 Detention of, or damage to, library materials.
1. If library materials are checked out and not returned by the due date, a fine shall be imposed for each past due item each day until returned. The amount of the fine shall be established by City Council resolution.
2. If any library materials are detained more than 30 days past the due date, a notice shall be emailed, mailed or delivered to the person responsible stating:
a. The name or description of library materials that need to be returned;
b. The date the materials must be returned by, which shall be a minimum of five days after mailing or delivery of the notice.
3. Payment of a fine or civil infraction penalty for overdue materials shall not relieve the responsible person of their obligation to return the library materials.
4. In the event that library materials are lost or damaged, the responsible person shall pay the replacement cost of the item, plus an administrative fee equal to 25 percent of the value of the lost or damaged item. Materials that are damaged/lost and paid for become the property of the library patron who has paid the replacement charge. If the person does not wish to keep the library materials, then it may be disposed of by library staff.
5. Failure to return or pay replacement costs for lost or damaged books will result in the loss of the use of library patron privileges for the patron and can result in a civil infraction for which the person can be cited and charged.
6. The failure to return the library materials by the date stated will result in a civil infraction for which the person can be cited and charged a fine of up to $50.00 per each violation. [Ord. 971 § 1 (Exh. A), 2019; Ord. 944 § 1 (Exh. A), 2016; Ord. 906 § 1, 2012; Ord. 711 § 11, 1996.]