Chapter 12.20


Article I. Regulatory Authority over Rights-of-Way

12.20.010    Definitions.

12.20.020    Jurisdiction.

12.20.030    Encroachments.

12.20.040    Restoration of public rights-of-way.

12.20.050    Fees.

Article II. Excavations in Rights-of-Way

12.20.060    Excavation permits.

12.20.070    Excavation permits – Application.

12.20.080    Manner of excavation.

12.20.090    Inspection of work.

12.20.100    Placement of excavated material.

12.20.110    Cleanup.

12.20.120    Resurfacing.

12.20.130    Emergency excavation.

Article III. Bond or Other Security

12.20.140    Construction standards.

12.20.150    Undertaking construction of public improvements.

12.20.160    Form of bond or other security.

12.20.170    Penalties.

Article I. Regulatory Authority over Rights-of-Way

12.20.010 Definitions.

“City” means the city of Coos Bay.

“Department” means the department of community services.

“Director” means the director of community services or his or her designee.

“Excavation” means digging, scooping, hollowing out or other removal of soil or earth.

“Permittee” means the person authorized to make excavation in public rights-of-way, including the person who seeks to have the excavation made and his or her agent.

“Person” means a natural person; a corporation, partnership, limited liability company; or any other entity in law or fact.

“Public improvement” means any street, sidewalk, curb, gutter, sewer line or other public improvement which is located in a public right-of-way and which will be dedicated or otherwise transferred to the city at the time the improvement is completed, or any other improvement over which the city has regulatory authority.

“Public rights-of-way” means any real property owned by the city that is used for the free and unimpeded passage of the public; any lesser interest in real property held by the city which contains a grant for the free and unimpeded access by the public across such property. Public rights-of-way include, but are not limited to, streets, roads, highways, bridges, alleys, sidewalks, public trails and paths, and all other easements which provide the public with a right of access or give the city the right to construct, maintain, repair and operate a public improvement. As used in this chapter, public rights-of-way includes subsurface and air space over the property. [Ord. 292 § 1, 2000].

12.20.020 Jurisdiction.

(1) Except as otherwise provided by state or federal law, the city has jurisdiction, and may exercise regulatory control, over all public rights-of-way owned by or otherwise vested in the city.

(2) The exercise of jurisdiction and regulatory control pursuant to this section does not obligate or create an obligation for the city to maintain, repair or improve any part of or improvement in public rights-of-way. [Ord. 292 § 2, 2000].

12.20.030 Encroachments.

No person may occupy or otherwise encroach upon public rights-of-way subject to the jurisdiction or regulatory authority of the city without first obtaining a franchise, license or permit, as the case may be, from the city for such occupation or encroachment. [Ord. 292 § 3, 2000].

12.20.040 Restoration of public rights-of-way.

(1) Whenever a person performs any work which affects a public right-of-way, the person shall, at the person’s sole expense, promptly restore such right-of-way to as good a condition as existed before the work was undertaken, unless otherwise directed by the department. If the person does not promptly restore such right-of-way, the city may cause the restoration to be made, and the costs of such restoration assessed against the person.

(2) Any tree, shrub or other landscape planting which shows substantial damage attributable to the person’s actions within 18 months of completion of the work shall be replaced at the person’s sole expense. [Ord. 292 § 4, 2000].

12.20.050 Fees.

Except as otherwise provided in this chapter, the city council shall, by resolution, establish fees and other charges for permits, plan checks, and other activities by persons performing work in or otherwise utilizing public right-of-way. [Ord. 292 § 5, 2000].

Article II. Excavations in Rights-of-Way

12.20.060 Excavation permits.

(1) Except as otherwise provided by ordinance, no person shall make any excavation or tunnel under any area within public rights-of-way without first obtaining an excavation permit from the department. Utilities, as defined by Chapter 12.25 CBMC, are exempt from this subsection, and must comply with the provisions of Chapter 12.25 CBMC.

(2) Nothing in this section shall prevent emergency excavation necessary for the immediate preservation of life or property, for locating trouble in conduit or pipe or for making emergency repairs; provided, however, that any person making such emergency excavation applies for and receives a permit on the first working day after which the work is commenced. [Ord. 292 § 6, 2000].

12.20.070 Excavation permits – Application.

(1) Applications for excavation permits shall be made on forms provided by the department. The application shall describe the purpose, location and size of the anticipated excavation, the name of the person performing the actual excavation, and the name of the person for whom the excavation is being performed. The application shall contain a provision endorsed by the person for whom the excavation is being performed or the person’s agent, and that the person performing the excavation will comply with the requirements of this chapter and any conditions imposed upon the excavation.

(2) The application shall be accompanied by a cash deposit, performance bond, or other security acceptable to the city attorney, to insure proper restoration of the public right-of-way. From this security shall be deducted the expense, if any, incurred by the city in cleaning up and removing material and debris and restoring the public right-of-way. The balance, if any, shall be returned to the person posting the security after excavation is complete and the right-of-way has been restored to good order and condition as the property was in immediately prior to the time excavation was undertaken. [Ord. 292 § 7, 2000].

12.20.080 Manner of excavation.

(1) Permittee performing excavation shall excavate in such a manner so as to avoid unnecessary inconvenience or annoyance to the general public and occupants of neighboring properties. The permittee shall take appropriate measures to reduce, to the fullest practicable extent, noise, dust and unsightly debris. Between the hours of 6:00 p.m. and 7:00 a.m., the permittee shall not, except in case of emergency, use any tool, appliance or other equipment producing noise of sufficient volume to disturb the peace or repose of occupants of neighboring properties.

(2) No permittee shall make any excavation at variance with, or in any way contrary to, the terms of the excavation permit issued therefor. Proper bracing shall be maintained to prevent the collapse of adjoining ground. Excavation shall not at any point extend underneath or beyond the width of the opening at ground level.

(3) No injury shall be done to pipes, cables or conduit in making excavation. Notice shall be given to all persons maintaining pipes, cables or conduit which are or may be endangered or affected by the excavation prior to the time excavation commences.

(4) No unnecessary damage or injury shall be done to any tree or shrub or the roots thereof.

(5) After excavation commences, the person performing the excavation shall proceed with diligence and promptly complete the work.

(6) The permittee shall adequately barricade the area being excavated, and shall install sufficient warning lights to protect the public. [Ord. 292 § 8, 2000].

12.20.090 Inspection of work.

All excavation shall be inspected by the city. The director shall be notified before any work commences. The permittee shall not proceed until receiving authorization from the city at each step of the project as identified in the permit. [Ord. 292 § 9, 2000].

12.20.100 Placement of excavated material.

(1) All excavated material shall be laid compactly alongside the trench and kept trimmed so as to cause as little inconvenience to vehicular and pedestrian traffic as reasonably possible. Whenever necessary to expedite traffic flow or to abate a nuisance caused by dirt or dust, the city may require toe boards or bins to contain excavated material.

(2) Where the confines of the area being excavated are too narrow to permit piling excavated material beside the trench, the director may require the permittee to haul the excavated material to a storage site for storage until the time the trench is to be backfilled. [Ord. 292 § 10, 2000].

12.20.110 Cleanup.

From time to time as may be ordered by the director, and immediately after completion of the work, the permittee shall, at the permittee’s sole expense, clean up and remove from the site all refuse and unused material of any kind resulting from the excavation, and upon the permittee’s failure to do so, the city may cause the cleanup and removal to be made, and assess the cost to the permittee. [Ord. 292 § 11, 2000].

12.20.120 Resurfacing.

Unless otherwise provided for in the permit, all pavement resurfacing shall be inspected and approved by the city, and made solely at the cost of the permittee. If the work fails inspection, the permittee shall rectify the problem within the time specified by the director. If the applicant fails to rectify the problem, the director may cause the resurfacing to be done, and the costs therefor assessed against the permittee. [Ord. 292 § 12, 2000].

12.20.130 Emergency excavation.

When traffic conditions, safety or convenience of the public requires excavation be performed on an emergency basis, the director shall have the authority to order, at the time the excavation permit is issued, that a crew and adequate facilities be employed by the permittee on a 24-hour basis such that the excavation may be completed as soon as practicable. [Ord. 292 § 13, 2000].

Article III. Bond or Other Security

12.20.140 Construction standards.

No person shall construct, install or operate a public improvement within a public right-of-way, unless such construction, installation or operation complies with applicable codes, rules and regulations. [Ord. 292 § 14, 2000].

12.20.150 Undertaking construction of public improvements.

(1)(a) Any person desiring to construct a public improvement within a public right-of-way shall submit construction plans and specifications for the public improvement to the director along with a plan check fee. Construction plans and specifications shall be accompanied by a verification from a registered professional engineer or other qualified professional that the plans and specifications meet standards set forth in the applicable codes, rules and regulations.

(b) After receiving preliminary approval of the plans from the city, but prior to the commencement of construction of the public improvement, the person shall obtain a right-of-way construction permit and post a performance bond or other security of sufficient amount to insure completion of construction. The right-of-way construction permit shall require that the public improvement be completed within 24 months of the date of issuance, or the bond or other security will be forfeited. The proceeds from any such forfeiture shall be used by the city to complete the improvement.

(c) All public improvement shall be constructed according to the plans and specifications as approved by the city. The permittee shall retain qualified inspectors or engineers during construction to ensure the public improvement is constructed according to the approved plans and specifications. At the time the public improvement is completed, the permittee shall provide the city with two sets of “as-built” drawings certifying that construction was completed according to the approved plans and specifications, along with copies of all inspections or engineer’s reports.

(2) If the permittee is unable to complete the improvement within the 24-month period, the director may grant a one-year extension upon good cause shown. Extensions beyond the one-year period may be granted by the council, upon good cause shown. If an extension is granted, no other right-of-way use permit shall be issued to the permittee until the public improvement is completed, unless the permit is first approved, in writing, by the director. Any extension shall be conditioned upon the permittee obtaining an extension of the bond or other security and providing adequate documentation of such extension to the city. [Ord. 292 § 15, 2000].

12.20.160 Form of bond or other security.

(1) The bond or security required by CBMC 12.20.150 shall be in the form of a surety or performance bond, cash deposit, or negotiable instrument. The cost of the public improvement shall be established by a contract between the person and a contractor for the construction of the improvement. The amount of the bond or other security shall be determined by the director, but in no case shall be in an amount not less than the contract price for the construction of the public improvement.

(2) The bond or other security shall:

(a) Name the city as the obligee;

(b) Be in a form approved by the city attorney;

(c) Release shall be conditioned upon final approval of the development and transfer of the public improvement to the city by dedication or other instrument;

(d) Provide full warranty for the improvements for a minimum of two years after the date the improvements are formally transferred to the city;

(e) Be subject to forfeiture if the permittee does not complete the improvements within the stated period or if the person creates a hazard which poses imminent danger to public health or safety within the immediate vicinity of the improvement and the permittee fails to commence correction within 24 hours of the date notification of the danger is provided to the permittee by the director, in writing;

(f) Cover all costs, liquidated damages and attorneys’ fees incurred by the city as a result of the permittee’s failure to complete construction within the specified time or to correct a hazard posing imminent danger to public health or safety in a timely fashion. [Ord. 292 § 16, 2000].

12.20.170 Penalties.

(1) Monetary Penalty. Failure to comply with any provision of this chapter is a violation, and shall be subject to a penalty not to exceed $750.00 per violation. Each day that a violation continues after notice of the violation is provided shall constitute a separate and distinct violation.

(2) Revocation.

(a) In addition to, and not in lieu of, the foregoing penalties, the director may revoke any permit issued pursuant to this chapter and file a claim against the permittee’s bond for violation of any provision of this chapter, and may disqualify any permittee who engages in repeated violations of this chapter from obtaining permits. Notice of the director’s decision shall be provided to the permittee by mailing a copy of the notice of revocation by first class mail and certified mail, with return receipt, to the permittee’s last known address.

(b) Appeals.

(i) The permittee may appeal any decision revoking a permit or disqualifying the permittee from obtaining permits to the city manager, by filing a notice of appeal, in writing, with the director within 15 days of the date of the director’s decision.

(ii) Appeal from the decision of the city manager shall be to the city council. The permittee shall file a notice of appeal, in writing, within 15 days of the date of the city manager’s decision. [Ord. 292 § 18, 2000].