Chapter 1.80
BIDS FOR CONTRACTS AND PURCHASES
Sections:
1.80.010 Advertising for bids.
1.80.020 Opening and tabulation of bids.
1.80.035 Re-award to next responsible bidder.
1.80.040 Purchases without calling for bids—Exceptions.
1.80.010 Advertising for bids.
In all cases of public work or improvements to be done by contract (except local improvement work) or the purchase of materials or supplies for any kind, when required by the City Charter to be performed pursuant to a call for bids, an advertisement for bids shall be published in two or more consecutive issues of the official newspaper of the city, the last publication of which shall be at least ten days prior to the date specified in such advertisement for opening bids. (Ord. 1694 § 1, 1974: Ord. 220 § 1, 1961).
1.80.020 Opening and tabulation of bids.
1. Bids Submitted Through the E-Procurement System for Purchasing Only. All bids made pursuant to an advertisement therefor, as contemplated by YMC 1.80.010 and through the E-procurement system used for bids let by purchasing, shall be sealed, shall be publicly opened by the procurement manager, or their designee, at the time and place specified in the bid call, and witnessed by another staff member from the purchasing department or other department of the city. The bids shall be tabulated by the purchasing agent and submitted to the city manager for their approval or rejection.
2. All Other Bids. All bids made pursuant to an advertisement therefor, as contemplated by YMC 1.80.010, shall be sealed, shall be publicly opened by the city clerk, or their designee from the city clerk’s department, at the time and place specified in the bid call, and the bids shall be tabulated by the purchasing agent and submitted to the city manager for their approval or rejection (Ord. 2020-026 § 1, 2020: Ord. 1694 § 2, 1974: Ord. 220 § 2, 1961).
1.80.030 Rejection of bids.
The city manager may reject any and all bids. (Ord. 220 § 3, 1961).
1.80.035 Re-award to next responsible bidder.
Where supplies, material, equipment or services, except for public work and improvement, are to be purchased by bid; in the event of the failure or refusal of the successful bidder to enter into or to complete the contract, the city manager may re-award the contract to the next lowest responsible bidder; provided, the contract is re-awarded within one hundred twenty days of the original bid award; and further provided, that each and every party who submitted a bid pursuant to the initial bid request reaffirms that bid under its original terms and conditions prior to re-awarding the bid. This section shall not be interpreted to require the city manager to re-award any contract. (Ord. 3490 § 1, 1992).
1.80.040 Purchases without calling for bids—Exceptions.
Supplies, material, equipment or services, except for public work or improvement, may be purchased without calling for bids in any amount not to exceed fifty thousand dollars for any individual purchase. Any purchase of supplies, material, equipment or services, when the cost thereof exceeds fifty thousand dollars, shall be made pursuant to a call for bids in the same method and under the same conditions as required by Article VI, Subsection 6 of the Yakima City Charter for a public work improvement, unless an emergency is declared by resolution of the city council so as to authorize such a purchase without calling for bids, pursuant to Article VI, Subsection 6 of the Yakima City Charter. (Ord. 2016-027 § 1, 2016: Ord. 93-49 § 1, 1993: Ord. 3278 § 1, 1990: Ord. 2750 § 1, 1984: Ord. 2576 § 1, 1981).
1.80.050 Compost procurement.
A. For the purpose of this section, the definitions set forth in RCW 43.19A.010 shall apply, unless the context clearly requires otherwise.
B. When planning city-funded projects or soliciting and reviewing bids for such projects, city departments shall identify whether compost can be utilized in a city project. In the event that compost can be utilized, city departments shall require purchase of compost for use in city projects.
C. The city shall plan for the use of composted material in the following categories:
1. Landscaping projects;
2. Construction and post-construction soil amendments;
3. Applications to prevent erosion, filter storm water runoff, promote vegetation growth, or improve the stability and longevity of roadways; and
4. Low-impact development and green infrastructure to filter pollutants and keep water on site, or both.
D. Notwithstanding subsections B and C of this section, city departments are not required to use compost product if:
1. Compost products are not available within a reasonable time or distance from the project;
2. Compost products that are available do not comply with existing purchasing standards;
3. Compost products that are available do not comply with federal, state or local health, quality and safety standards; or
4. Compost purchase prices are not reasonable or competitive.
E. City departments shall give priority to purchasing compost products from companies that:
1. Produce compost products locally;
2. Are certified by nationally recognized organization like the US Composting Council; and
3. Produce compost products that are derived from municipal solid waste compost programs and meet quality standards comparable to standards adopted by the Department of Transportation or adopted by rule by the Department of Ecology.
F. City departments that use compost shall report the following information to the public works department by each December 15th:
1. The volume and cost of compost purchased by the city department in that year; and
2. The source or sources of the compost purchased by the city department in that year.
G. The public works department is responsible for:
1. Providing technical assistance and education regarding the use of food and yard waste compost to city departments and staff;
2. Conducting educational outreach to inform residents and businesses about the value of food and yard waste compost and how the city uses compost in its operations each year; and
3. Reporting the total estimated tons of organic material diverted from the city’s waste stream because of compost use under this section.
H. By December 31, 2024, and each December 31st of even-numbered years thereafter, the city shall submit a report to the Department of Ecology that contains the following information:
1. The total tons of organic materials diverted throughout the year;
2. The volume and cost of compost purchased throughout the year; and
3. The source or sources of the compost. (Ord. 2023-003 § 1, 2023).