Chapter 2.100
COMMUNITY-MEMBER ADVISORY BOARDS, COMMISSIONS AND COMMITTEES Revised 12/23
2.100.000 Chapter Contents
Sections:
Article I. COMMUNITY-MEMBER ADVISORY BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY THE OLYMPIA CITY COUNCIL
2.100.010 Purpose.
2.100.020 Boards, Commissions and Committees Established.
2.100.030 List--Community-Member Boards, Commissions and Committees Appointed by the Olympia City Council.
2.100.040 Members.
2.100.050 Term of Office.
2.100.060 Vacancies.
2.100.070 Rules of Procedure and Bylaws.
2.100.080 Annual Work Plan.
2.100.090 Staff Liaison Support.
Article II. ARTS COMMISSION
2.100.100 Established--Purpose. Revised 12/23
2.100.110 Duties of Commission. Revised 12/23
2.100.120 Budget. Revised 12/23
2.100.130 Public Art--Purpose. Revised 12/23
2.100.140 Public Art--Duties of Commission. Revised 12/23
2.100.150 Public Art--Allocation of Municipal Funds. Revised 12/23
2.100.160 Public Art--Definitions. Revised 12/23
2.100.170 Public Art--Funds for Public Art. Revised 12/23
2.100.180 Public Art--Municipal Art Fund. Revised 12/23
2.100.190 Administrative Guidelines--Public Art, Art Programs and Services. Revised 12/23
2.100.200 Public Art--Maintenance and Conservation of Public Art. Revised 12/23
2.100.210 Gifts of Art. Revised 12/23
2.100.220 Donations of funds under $10,000 for Community Art Programs and Services. Revised 12/23
2.100.230 Appropriation of Donations for Fundraising Efforts and Special Projects. Revised 12/23
2.100.240 Appropriation of Donations for Art Programs and Services. Revised 12/23
Article III. BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
2.100.250 Established--Purpose.
2.100.270 Duties.
Article IV. LODGING TAX ADVISORY COMMITTEE
2.100.280 Established--Purpose.
2.100.290 Membership--Appointment.
2.100.300 Duties.
2.100.310 Relationship Between the Lodging Tax Advisory Committee and the Olympia City Council.
Article V. PARKS AND RECREATION ADVISORY COMMITTEE
2.100.320 Established--Purpose.
2.100.340 Duties.
Article VI. PLANNING COMMISSION
2.100.350 Established--Membership--Purpose.
2.100.360 Duties.
2.100.370 Powers of City Council.
2.100.380 Use Districts--Development Plan.
2.100.390 Comprehensive Plan--Purpose and Preparation.
2.100.400 Comprehensive Plan--Public Hearing--Copy Filing.
2.100.410 Comprehensive Plan--Modification Procedure.
Article VII. UTILITY ADVISORY COMMITTEE
2.100.420 Established--Purpose.
2.100.440 Duties.
Article VIII. HOME FUND ADVISORY BOARD
2.100.450 Established--Purpose.
2.100.480 Duties.
Article IX. COMMUNITY MEMBER REPRESENTATIVES FOR POLICE USE OF FORCE EVENTS
2.100.500 Established--Purpose.
2.100.520 Qualifications.
2.100.530 Duties.
Article X. SOCIAL JUSTICE AND EQUITY COMMISSION
2.100.600 Established--Purpose.
2.100.610 Membership--Appointment.
2.100.620 Duties.
2.100.630 Budget.
Article XI. CULTURAL ACCESS PROGRAM ADVISORY BOARD
2.100.700 Established--Purpose.
2.100.710 Duties.
NOTE: See OMC Chapter 18.76 for Design Review Board and OMC Chapter 18.12 for Heritage Commission-Historic Preservation.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 §§ 1 – 3, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6956 §1, 2015; Ord. 6526 §8, 2008; Ord. 6499 §1, 2007).
Article I. COMMUNITY-MEMBER ADVISORY BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY THE OLYMPIA CITY COUNCIL
2.100.010 Purpose
The purpose of this chapter is to create specific community-member advisory boards, commissions and committees appointed by the City Council, and provide uniform policies for the boards, commissions and committees enabled herein, to the extent possible. From time to time, the City Council may create advisory ad hoc boards, commissions and committees and appoint community members to such advisory groups. Ad hoc boards, commissions and committees shall be of a limited duration determined by the Olympia City Council. Community members appointed to the City Council’s ad hoc boards, commissions and committees shall serve without compensation unless specifically retained as consultants, except for the stipend provided in OMC 2.100.040.C below.
(Ord. 7331 §1, 2022; Ord. 7313 §2, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 § 2, 2020; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7165 §2, 2018; Ord. 6499 §1, 2007).
2.100.020 Boards, Commissions and Committees Established
All community-member boards, commissions and committees appointed by the City Council shall be established by Ordinance of the City Council and which shall contain a statement of purpose and of duties. Except as may be otherwise provided by ordinance, the boards, commissions and committees appointed by Council are advisory in nature.
(Ord. 7331 §1, 2022; Ord. 7313 §2, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 § 2, 2020; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7165 §2, 2018; Ord. 6499 §1, 2007).
2.100.030 List--Community-Member Boards, Commissions and Committees Appointed by the Olympia City Council
The boards, commissions and committees appointed by the City Council are:
A. Arts Commission (See OMC 2.100.100 - 2.100.240)
B. Bicycle and Pedestrian Advisory Committee (See OMC 2.100.250 - 2.100.270)
C. Design Review Board (See OMC 18.76)
D. Heritage Commission (See OMC 18.12)
E. Lodging Tax Advisory Committee (See OMC 2.100.280 - 2.100.310)
F. Parks and Recreation Advisory Committee (See OMC 2.100.320 - 2.100.340)
G. Planning Commission (See OMC 2.100.350 - 2.100.410)
H. Utility Advisory Committee (See OMC 2.100.420 - 2.100.440)
I. Home Fund Advisory Board (See OMC 2.100.450 - 2.100.480)
J. Community Member Representatives for Police Use of Force Events (See OMC 2.100.500 - 2.100.530).
K. Social Justice and Equity Commission (See OMC 2.100.600 - 2.100.630)
L. Cultural Access Program Advisory Board (See OMC 2.100.700 - 2.100.710)
(Ord. 7331 §1, 2022; Ord. 7313 §2, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 § 2, 2020; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7165 §2, 2018; Ord. 6886 §8, 2013; Ord. 6526 §8, 2008; Ord. 6499 §1, 2007).
2.100.040 Members
A. Number of Members. Except as may be otherwise provided by ordinance, each board, commission or committee shall consist of nine (9) members appointed by the City Council.
B. Residency. Except as may be otherwise provided in the Olympia Municipal Code regarding a specific board, commission or committee, the majority of members on each board, commission and committee shall reside within the corporate limits of the City of Olympia or the City of Olympia Urban Growth Area.
1. This provision shall not apply to a board, commission or committee member when there is a member vacancy during a term of office resulting in less than a majority of the remaining members residing within the corporate limits of the City of Olympia or the Urban Growth Area. In this case, the residency requirement may be suspended for the remainder of the term that was vacated.
C. Compensation. All board, commission and committee members shall serve without compensation, but shall receive a stipend of Twenty-Five and no/100 Dollars ($25.00) per meeting attended to defray expenses such as transportation, meals and child care. A member may waive receipt of any stipend offered by the City of Olympia. If a member certifies in writing they are a low-income person, as administratively determined by the City of Olympia, the stipend shall be $50.00 per meeting attended.
D. Appointment.
1. Members are appointed by majority vote of the Olympia City Council in an open public meeting.
2. Members serve at the discretion of the City Council and may be removed from office for any reason by majority vote of the City Council in a public meeting.
3. City employees are not eligible for appointment to a board, commission or committee during the term of their employment with the City.
E. Recruitment. The City Council’s Community Livability and Public Safety Committee shall develop and implement a public process to recruit potential board, commission and committee members.
F. Diversity. Given the applicant pool and qualifications at the time of member recruitment, the City Council shall strive, to the best of its ability, to achieve diversity in geographic residence within the City, gender, age, profession, race and ethnicity on each board, commission and committee. No geographic, gender, age, profession, race, nor ethnicity restrictions shall be placed on applicant eligibility.
G. Non-Partisan. All board, commission and committee positions are non-partisan.
(Ord. 7331 §1, 2022; Ord. 7313 §2, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 § 2, 2020; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7165 §2, 2018; Ord. 6956 §2, 2015; Ord. 6499 §1, 2007).
2.100.050 Term of Office
A. The term of office for board, commission and committee positions shall be three (3) years, except as modified by the City Council, and such terms shall commence on April 1.
B. The terms shall be staggered so that as near as possible one-third of each board’s, commission’s and committee’s membership shall expire each year.
C. Terms shall be limited to three (3) full terms, nine (9) years, on any one board, commission or committee (except for the Design Review Board and the Heritage Commission). Partial terms will not be counted toward the number of terms considered. Community Members or residents who have reached the term limit on any one board, commission or committee remain eligible to apply and serve on a different board, commission or committee. Upon a motion properly made and seconded, the City Council may waive a term limit restriction upon a vote of a majority of the City Council.
(Ord. 7331 §1, 2022; Ord. 7313 §2, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 § 2, 2020; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7165 §2, 2018; Ord. 6499 §1, 2007).
2.100.060 Vacancies
A. Vacancies on boards, commissions or committees occurring during the term of office shall be filled based upon a timeline determined by the City Council’s Community Livability and Public Safety Committee.
B. Any person appointed to fill a vacancy shall be appointed for the remainder of the unexpired term.
(Ord. 7331 §1, 2022; Ord. 7313 §2, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 § 2, 2020; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7165 §2, 2018; Ord. 6499 §1, 2007).
2.100.070 Rules of Procedure and Bylaws
The Community Livability and Public Safety Committee of the City Council shall establish Rules of Procedure and Bylaws for boards, commissions and committees.
(Ord. 7331 §1, 2022; Ord. 7313 §2, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 § 2, 2020; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7165 §2, 2018; Ord. 6499 §1, 2007).
2.100.080 Annual Work Plan
Each board, commission and committee, except the Design Review Board, and Community Member Representatives for Police Use of Force Events, shall present an annual work plan to the City Council for approval in a format and within parameters determined by the City Council’s Community Livability and Public Safety Committee. Substantive changes to the work plan after approval by the City Council shall be submitted to the Community Livability and Public Safety Committee for consideration and recommendation to the full Council.
(Ord. 7331 §1, 2022; Ord. 7313 §2, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 § 2, 2020; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7165 §2, 2018; Ord. 6499 §1, 2007).
2.100.090 Staff Liaison Support
The City Manager, or designee, shall appoint a primary staff liaison for each board, commission and committee to ensure that meeting notifications and recordkeeping occurs consistent with applicable State laws; to provide professional guidance, issue analysis and recommendations; to assist the board, commission and committee with research, report preparation, and correspondence in keeping with the board’s, commission’s or committee’s Council-approved work plan; and to perform other board, commission and committee liaison duties as may be assigned by the City Manager or designee.
(Ord. 7331 §1, 2022; Ord. 7313 §2, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 § 2, 2020; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7165 §2, 2018; Ord. 6499 §1, 2007).
Article II. ARTS COMMISSION
2.100.100 Established--Purpose Revised 12/23
There is hereby established an Arts Commission (the Commission) to accomplish the following:
A. To promote and encourage public programs to further the development and public awareness of, and interest in, the fine, literary, and performing arts and the cultural heritage of the area; and
B. To advise the City Council in connection with the artistic and cultural development of the Olympia area; and
C. To provide local artistic and cultural services to community members of the Olympia area by making available to the City and its community members expertise on the subject of visual, literary, and performing arts and cultural heritage; and
D. To encourage donations, grants, or other support to further expand artistic, cultural programs and services for the community members of the Olympia area; and
E. To reach out to and work with the governments, institutions, and community members of neighboring jurisdictions in connection with these purposes, and ultimately to include representatives of said jurisdictions on the Commission.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6526 §8, 2008).
2.100.110 Duties of Commission Revised 12/23
The Commission is empowered to take the following actions:
A. To encourage, conduct, sponsor or cosponsor, on behalf of the City, public programs to further the development and public awareness of, and interest in, the fine, literary, and performing arts, and the area’s cultural heritage;
B. To provide recommendations to the City Council and other groups on cultural and artistic endeavors and projects in which the City becomes involved and to act as a representative of the community in such matters;
C. To advise the City Council concerning the receipt of or purchase of works of art to be placed on municipal property;
D. To encourage donations, grants and other support to further expand arts and cultural services and programs available to community members of Olympia and the region;
E. To encourage participation in local artistic and cultural events and programs by community members and governments of neighboring jurisdictions;
F. Review all proposed Gifts of Art and financial donations that are $10,000 or greater for programs and services to ensure that such donations are consistent with the goals of the Commission and the authority of the City of Olympia. After such review, submit a recommendation to the City Council for formal acceptance (by ordinance) or rejection; and
G. To take such other actions as the City Council may direct from time to time.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6526 §8, 2008).
2.100.120 Budget Revised 12/23
The Commission’s programs and operating expenses shall be funded from the City General Fund and from grants, donations, and other like sources. The City Manager shall include said budget within the annual operating budget of the City.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6526 §8, 2008).
2.100.130 Public Art--Purpose Revised 12/23
The City wishes to expand experience with visual, literary, and performing art. Such art has enabled people in all societies to understand more clearly their communities and individual lives. Artists capable of creating art for public places must be encouraged and Olympia’s standing as a regional leader in public art enhanced. A policy is therefore established to direct the inclusion of works of art in public works of the City and to explore means for encouraging artists to live and work in Olympia. When opportunities and funding allow, the City may also support performing arts in public places when such opportunities are consistent with the Municipal Art Plan.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6843 §1, 2013; Ord. 6526 §8, 2008).
2.100.140 Public Art--Duties of Commission Revised 12/23
To carry out its responsibilities hereunder, the Commission shall:
A. Prepare and recommend to the City Council for approval a Municipal Art Plan and guidelines to carry out the City’s Public Art Program, which shall include, but not be limited to:
1. methods for the selection of artists or works of art and for placement of works of public art at municipally owned, leased or rented property; and
2. support of performing and literary arts programs, if consistent with the Municipal Art Plan.
B. Recommend purchase of works of art, advise on public art works in progress, or commission the design, execution and/or placement of works of art. The arts program staff shall advise the department responsible for a particular construction project of the Arts Commission’s recommendation regarding the design, execution and/or placement of a work of art in connection with such construction project.
C. Review all proposed gifts of art to the City, proposed donation of funds for the acquisition of works of art, if restricted or dedicated in any way, and proposed donation of sites for works of art to ensure consistency with the goals of the Commission and the City.
D. Promulgate rules and regulations consistent with Sections 2.100.130 through 2.100.170 to facilitate the implementation of the Arts Commission’s responsibilities.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6526 §8, 2008).
2.100.150 Public Art--Allocation of Municipal Funds Revised 12/23
OMC Sections 2.100.130 through 2.100.170 provide allocation of certain municipal funds for the purpose of selecting, acquisitioning and installing art works in public places and further provides that moneys collected be held in a "Municipal Art Fund" to be expended for projects and programs as prescribed in the "Municipal Art Plan" to be developed by the Arts Commission. All works of art purchased and commissioned under the Municipal Art Plan shall become a part of the City art collection developed, administered, and operated by the City Arts Program.
Moneys in the Municipal Art Fund may also be used for the following:
1. toward the creation of a live/work housing project for local artists; or
2. toward the City’s Public Art and performing and literary arts, as provided in the Municipal Art Plan.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6843 §2, 2013; Ord. 6526 §8, 2008).
2.100.160 Public Art--Definitions Revised 12/23
A. "Commission" means the Olympia Arts Commission.
B. "Conservation" means those activities required to conserve, repair, or preserve the integrity of the artwork and setting within which the artwork is located.
C. "Construction project" means any capital project paid for wholly or in part by the City to construct any building, structure, park, street, sidewalk, or parking facility, or any portion thereof, within the limits of the City.
D. "Major maintenance" means conservation efforts to improve the condition of an artifact by stabilizing physical condition problems and addressing surface disfigurement arising from deterioration and/or damage.
E. "Municipal Art Plan" means a plan outlining the City expenditures of designated funds for Public Art projects for a one-year period.
F. "Public Art" includes visual, literary, and performing arts.
G. "Routine maintenance" means:
1. Those activities associated with keeping an artwork and its setting clean and well-ordered; and
2. The removal of graffiti, if it can be accomplished employing effective, preapproved methods.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6526 §8, 2008).
2.100.170 Public Art--Funds for Public Art Revised 12/23
Moneys for the Municipal Art Fund may be secured through any of the following methods:
A. An annual amount equaling up to one dollar per capita may be appropriated from the City’s General Fund for Public Art;
B. Requests for appropriations from the General Fund for new construction projects visible and usable by the public, and exceeding five hundred thousand and no/100 dollars ($500,000.00), which shall include an amount equal to one percent of the estimated construction cost of such project for Public Art;
C. Donations, to include fundraising efforts;
D. The Arts Program Manager, in consultation with City management and department directors, may suggest to the City Council other appropriate funds on a project basis.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6678 §1, 2009; Ord. 6526 §8, 2008).
2.100.180 Public Art--Municipal Art Fund Revised 12/23
There is established in the City treasury a special fund designated "Municipal Art Fund" into which shall be deposited funds appropriated as contemplated by OMC 2.100.170, together with gifts or bequests to the City for such purpose, and other funds as the City Council shall appropriate for Public Art, and from which expenditures may be made for specific Public Art in accordance with the Plan. In the case of designated design/build construction projects where a public artist is on the design team, the one percent for art funds may remain in the project budget to pay for the public art component of the project. Moneys in the Municipal Art Fund may also be used toward the creation of a live/work housing project for local artists. A percentage of the Municipal Art Fund will be appropriated for administrative costs associated with the project. Arts program staff salaries will not be funded from the Municipal Art Fund, except where specifically provided for art conservation. Donations received for Public Art projects and purposes shall be administered pursuant to applicable policies adopted by the City.
Moneys held for art conservation may be expended for staff time, professional services, supplies, and operating costs associated with the conservation, repair, restoration, or maintenance of works of Public Art as prescribed in an annual maintenance plan or as needed to maintain the integrity of the artwork.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6843 §2, 2013; Ord. 6526 §8, 2008).
2.100.190 Administrative Guidelines--Public Art, Art Programs and Services Revised 12/23
The City Manager or designee is hereby authorized to promulgate administrative guidelines to carry out the provisions of OMC 2.100.110 through 2.100.240. Any major changes to said guidelines shall be submitted to the City Council for review.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6526 §8, 2008).
2.100.200 Public Art--Maintenance and Conservation of Public Art Revised 12/23
Routine maintenance of works of Public Art shall be performed by the Parks, Arts and Recreation Department consistent with the artist’s specifications and/or best practices in art conservation. All maintenance costs shall be borne by the Municipal Art Fund.
Major maintenance, including conservation, repair, and/or restoration of works of Public Art, once determined to be required by arts program staff, shall be performed by the artist or other contractor and the costs shall be fully borne by the Municipal Art Fund.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6526 §8, 2008).
2.100.210 Gifts of Art Revised 12/23
Proposed Gifts of Art shall be reviewed by the Arts Commission and recommended to City Council for formal acceptance or rejection. Each acceptance will be conveyed by ordinance into the City’s possession, with an agreement signed by the artist and/or donor.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7187 §3, 2019; Ord. 7034 §1, 2016; Ord. 6526 §8, 2008).
2.100.220 Donations of funds under $10,000 for Community Art Programs and Services Revised 12/23
OMC Chapter 3.56, as well as 2.100.230, and 2.100.240 of this Chapter shall govern the receipt, holding, acceptance and allocation of any funds under $10,000 that are donated to the City and that are to be used for the purpose of supporting community art programs and services.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6526 §8, 2008).
2.100.230 Appropriation of Donations for Fundraising Efforts and Special Projects Revised 12/23
At times, the City may wish to establish special accounts for fundraising efforts and/or special projects as approved by the City Council. Donated funds received and accepted by the City in response to fundraising efforts and special events shall be deposited into the appropriate fund. Funds shall be expended upon appropriation for such programs and services approved by the City Council.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6526 §8, 2008).
2.100.240 Appropriation of Donations for Art Programs and Services Revised 12/23
Any donation given and accepted without conditions may be appropriated, pursuant to the Municipal Art Plan, for the enhancement or expansion of existing City art programs and services, or for the development of new art programs or services. Donations with conditions may be used only for purposes set forth in the condition. In either event, a proper credit shall be given to the fund source, such as "this program sponsored by the City of Olympia Arts Commission with support provided by (list the Donor)." Enhanced or expanded art programs and services funded by donation will continue only if funds are available to continue such programs.
(Ord. 7365 §1, 2023; Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 7034 §1, 2016; Ord. 6526 §8, 2008).
Article III. BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
2.100.250 Established--Purpose
There is hereby established a Bicycle and Pedestrian Advisory Committee of Olympia to advise the City Council on the encouragement and facilitation of the use of bicycles and walking as regular means of transportation or recreation, and provide for pedestrian and bicycle safety needs.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
2.100.270 Duties
The Bicycle and Pedestrian Advisory Committee shall have the following duties:
A. Oversee the development of a bicycling master plan for approval by the Council and propose plan amendments as appropriate based on an annual review. Oversee the development of a pedestrian master plan for approval by the City Council and propose amendments as appropriate based on an annual review;
B. Establish a list of recommended bicycle and pedestrian facility priorities for consideration during the City’s annual review of capital improvement projects;
C. Review preliminary plans for creating/enhancing bicycle and pedestrian facilities;
D. Make recommendations on roadway design standards;
E. Share information about existing and proposed bicycling and pedestrian programs with other community groups concerned with bicycle and pedestrian programs and safety;
F. Make recommendations on any bicycle/pedestrian matters with an emphasis on policy and planning issues;
G. Periodically review the results of implementation of City development standards and policies to ensure that the bicycle and pedestrian related goals in the Olympia Comprehensive Plan are being constructively addressed;
H. Advise the City Council on community member concerns on bicycle and pedestrian transportation matters; and
I. Other duties as appropriate.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
Article IV. LODGING TAX ADVISORY COMMITTEE
2.100.280 Established--Purpose
There is hereby established a Lodging Tax Advisory Committee to advise the City Council on potential annual uses of the lodging tax imposed and collected by the City of Olympia.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
2.100.290 Membership--Appointment
A. There shall be five (5) members of the Lodging Tax Advisory Committee, one (1) of whom shall be a member of the Olympia City Council, two (2) of whom shall be representatives of businesses required to collect the lodging tax, and two (2) of whom shall be persons involved in activities eligible to be funded by revenue received from the lodging tax.
B. The City Council representative shall serve as committee chair. The appointment of the City Council member will be determined annually by the City Council.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6569 §1, 2008; Ord. 6526 §8, 2008).
2.100.300 Duties
The Lodging Tax Advisory Committee shall have the following powers and duties:
A. Establish a process for and make recommendations to the City Council concerning potential uses for the lodging tax levied and collected by the City of Olympia within guidelines established by the City Council; and
B. Annually review and report to the City Council on the effectiveness of the use of the lodging tax in meeting the goals and parameters for the tax as adopted by the Olympia City Council.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
2.100.310 Relationship Between the Lodging Tax Advisory Committee and the Olympia City Council
A. The annual recommendations of the Lodging Tax Advisory Committee on potential uses of that tax and the report on effectiveness of the lodging tax in meeting the goals adopted by the City Council shall be made to the Olympia City Council in a timely manner prior to or as part of Council consideration of the following year’s City budget.
B. The Lodging Tax Advisory Committee shall inform community members and groups that its work is advisory in nature only, and that the City Council decides how to use the lodging tax.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
Article V. PARKS AND RECREATION ADVISORY COMMITTEE
2.100.320 Established--Purpose
There is hereby established a Parks and Recreation Advisory Committee to advise the City Council on recreation matters enumerated in this chapter.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
2.100.340 Duties
The Parks and Recreation Advisory Committee shall have the following powers and duties:
A. To make recommendations to the City Council concerning the future park, playground and other recreation resources of the City through the planning and development of a parks capital improvement plan;
B. To update the Comprehensive Park Plan to comply with the Interagency Committee for Outdoor Recreation Grant in Aid programs;
C. To make recommendations to the City Council regarding planning and development of public recreational facilities and programs;
D. To cooperate with any departments and advisory bodies of the City and with public school authorities, Thurston County, the State of Washington, other cities and public and private entities in the furtherance of a well-rounded parks and recreation program;
E. To make recommendations to the City Council on rules and regulations regarding use of City recreational facilities to best serve the interests of the public;
F. To serve as liaison between community members and the City Council on parks and recreation related matters;
G. To make recommendations to the City Council regarding any matters affecting parks and recreation programs;
H. If requested by the City Council or City Manager, to provide advice regarding the employment of parks and recreation personnel; and
I. To carry out other parks and recreation related subjects assigned by the City Council or by ordinance.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
Article VI. PLANNING COMMISSION
2.100.350 Established--Membership--Purpose
There is hereby established in the City, pursuant to RCW 35A.63.020, a Planning Commission, consisting of nine (9) members, to advise the City Council on the long range growth and development of Olympia, including changes to the City’s Comprehensive Land Use Plan and zoning ordinance.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6810 §1, 2012; Ord. 6526 §8, 2008).
2.100.360 Duties
The Planning Commission is authorized and empowered to act as the research and fact-finding agency of the City. To that end, it may make surveys, provide analysis, undertake research, and make reports as generally authorized or requested by the City Council. The Planning Commission, upon such request or pursuant to such authority, may:
A. Make inquiries, perform investigations and surveys concerning the resources of the City;
B. Assemble and analyze any data obtained and formulate plans for the conservation of such resources and the systematic utilization and development thereof;
C. Make recommendations from time to time as to the best methods of such conservation, utilization and development; and
D. Cooperate with other public agencies in such planning conservation and development.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
2.100.370 Powers of City Council
The City Council is authorized and empowered to provide for the preparation by the Planning Commission and the adoption and enforcement of coordinated plans for the physical development of the City. For this purpose, the City Council, as is deemed reasonably necessary or requisite in the interest of the health, safety, morals, and the general welfare, upon recommendation by its Planning Commission, by general ordinances of the City, may regulate and restrict the location and the uses of buildings and structures for residential, commercial, industrial and other purposes; the height, number of stories, size, construction and design of buildings and other structures; the size of yards, courts and other open spaces on the lot or tract; the density of population; the setback of buildings along highways, parks, or public water frontages; and the subdivision and development of land.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008)
2.100.380 Use Districts--Development Plan
For any or all of such purposes the City Council, on recommendation of the Planning Commission, may divide the City or any portion thereof into districts of such size, shape and area, or may establish such official maps, or development plans for the whole or any portion of the area of the City as may be deemed best suited to carry out the purposes of this chapter; and within such districts it may regulate and restrict the erection, construction, reconstruction, alteration, repair or use of buildings, structures or land.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
2.100.390 Comprehensive Plan--Purpose and Preparation
All such regulations shall be worked out as parts of a comprehensive plan, which the Planning Commission shall prepare for the physical and other generally advantageous development of the City, and shall be designed, among other things, to encourage the most appropriate use of land throughout the City; to lessen traffic congestion and accidents; to secure safety from fire; to provide adequate light and air; to prevent overcrowding of land; to avoid undue concentration of population; to promote a coordinated development of the unbuilt areas; to encourage the formation of neighborhood or community units; to secure an appropriate allotment of land area in new developments for all the requirements of community life; to conserve and restore natural beauty and other natural resources; to facilitate the adequate provision of transportation, water, sewerage, and other public uses and requirements.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
2.100.400 Comprehensive Plan--Public Hearing--Copy Filing
The Planning Commission may recommend to the City Council the Comprehensive Plan so prepared as a whole, or may recommend parts of the Comprehensive Plan by successive recommendations, said parts corresponding with geographic or political sections, divisions or subdivisions of the City, or with functional subdivisions of the subject matter of the plan; and may prepare and recommend any amendment or extension thereof or addition thereto. Before recommendation of the initial Comprehensive Plan to the City, the Planning Commission shall hold at least one public hearing thereon, giving notice of the time and place by one publication in a newspaper of general circulation in the City and in the official gazette, if any, of the City. A copy of the ordinance or resolution adopting or embodying such Comprehensive Plan or any part thereof or any amendment thereto, duly certified as a true copy by the City Clerk, shall be filed with the County Auditor. A like certified copy of any map or plat referred to or adopted by the ordinance or resolution shall likewise be filed with the County Auditor. The Auditor shall record the ordinance or resolution and keep on file the map or plat.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
2.100.410 Comprehensive Plan--Modification Procedure
Any ordinance or ordinances, resolution or resolutions, adopting any such Comprehensive Plan or regulations, or any part thereof, may be amended, supplemented, changed or modified by subsequent ordinance or resolution adopted by the City Council upon recommendation of the Planning Commission.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
Article VII. UTILITY ADVISORY COMMITTEE
2.100.420 Established--Purpose
There is hereby established a Utility Advisory Committee to act as a public advisor to the City Council, the City Manager’s office and the Public Works Department on utility policy matters for the City’s four public utilities: Water, Wastewater, Storm and Surface Water, and Waste Resources. The Utility Advisory Committee shall also act to actively encourage broad public participation in the planning and construction of the utility infrastructure which sustains the community. In this advisory role the Committee shall:
A. Develop an understanding of the range and depth of utility policy issues, the relationship utilities have in implementing the Comprehensive Plan, and the role the various utility master plans have in City development.
B. Provide advice to the City Council, the City Manager’s office, the Planning Commission, and the Public Works Department in developing the Capital Facility Plan.
C. Provide policy advice and direction on the setting of utility rates.
D. Review the variety of public involvement tools available to encourage community participation, and make recommendations to the City Council on what tools to use to ensure broad community involvement in the planning and the building of the utilities.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
2.100.440 Duties
The Utility Advisory Committee is authorized and empowered to act as the principal policy advisor to the City Council, the City Manager’s office, and the Public Works Department on utility matters.
A. The Utility Advisory Committee may conduct research, perform analysis and prepare and develop reports and recommendations to the City regarding utility policy choices on issues such as utility rates, the utility related chapters of the Comprehensive Plan, the utility master plans, utility franchises, regulatory compliance with state and federal laws, levels of customer service and satisfaction, and the capital facilities of each of the City’s four public utilities.
B. The Utility Advisory Committee shall also foster opportunities for expanding the public’s involvement in the planning and delivery of public utility services.
C. In addition, the Utility Advisory Committee will provide advice to the City on management strategies to:
1. Maintain the community’s investment in its utility infrastructure;
2. Respond to state and federal regulations;
3. Define the role the utilities play in managing and accommodating growth in the community; and
4. Evaluate operations to ensure the utilities are operated in a sustainable manner which assures stewardship for our natural, business, material, and human resources.
D. The Utility Advisory Committee shall present an annual work plan to the City Council for approval.
E. The Utility Advisory Committee shall present an annual report to the City Council for approval on the state of the utilities and the other work of the Utility Advisory Committee, including recommendations to improve the operations of the committee.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020; Ord. 6526 §8, 2008).
Article VIII. HOME FUND ADVISORY BOARD
2.100.450 Established--Purpose
There is hereby established a Home Fund Advisory Board to accomplish the following:
A. Advise the City Council concerning the formulation of processes, procedures and criteria for carrying out the goals of the Olympia Home Fund; and
B. Ensure the expenditures of Olympia Home Fund dollars and other resources are invested based upon the priorities and commitments made to voters by the City of Olympia.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 §3, 2020).
2.100.480 Duties
The Home Fund Advisory Board shall have the following powers and duties:
A. Priority Setting.
1. To review the overall housing needs of vulnerable populations within the City.
2. To coordinate with other stakeholders, City boards, commissions and committees, government funders and other public and private partners to develop categories of need and priority projects to meet those needs consistent with statutory limitations on use of Home Fund dollars; and
3. To make recommendations to the City Council concerning appropriate low income housing projects and housing and mental health related services.
B. Public Communication. To facilitate and recommend outreach to the community about the Home Fund priorities, projects, services and investments.
C. Home Fund Allocations. To provide advice to the City Council on any proposed allocation of Home Fund dollars. This may be done through a subcommittee to expedite awards and reduce potential conflicts of interest.
D. Coordination. To be familiar with other funding plans and funding sources in order to maximize investment in Home Fund projects. Partners may include, but are not limited to:
Thurston County Five-Year Plan
Olympia’s CDBG Annual Plan and Five-Year Plan
The Regional Housing Council
Housing Action Team
Thurston County Housing Authority
Continuum of Care
Housing Finance Commission
Housing Trust Fund.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7253 §3, 2020).
Article IX. COMMUNITY MEMBER REPRESENTATIVES FOR POLICE USE OF FORCE EVENTS
2.100.500 Established--Purpose
There is hereby established a pool of six community member representatives to assist by monitoring certain independent investigations regarding police use of deadly force that results in substantial harm or great bodily harm to inform whether such use of force meets the good faith standard established in RCW 9A.16.040. For each use of deadly force event for which an independent investigation involving community members is needed, two community member representatives from this pool of six will be selected to serve.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020).
2.100.520 Qualifications
The following qualifications are required in order to serve as a community member representative:
A. Must be available to serve on a team that will independently investigate a police use of deadly force event;
B. Must have the ability to serve fairly and impartially;
C. Must be available to serve during non-traditional working hours;
D. Must be willing and able to attend the City of Olympia Police Department Community Member’s Academy as well as other training relevant to participation on an investigative team;
E. Must be able to pass a background check that meets Criminal Justice Information Service (CJIS) requirements, as established by the Federal Bureau of Investigation;
F. Must not have an active arrest warrant and must not have been convicted in any state of:
1. Any felony; or
2. A gross misdemeanor or misdemeanor involving domestic violence; or
3. Any other crime that could impact the ability of a community member representative to impartially serve as part of an independent team of investigators on a police use of deadly force matter;
G. Must not be a City of Olympia officer, official, or employee, or an immediate family member of a City of Olympia officer, official, or employee. "Immediate family member" means parents, spouse, siblings, children, or dependent relatives;
H. Must reside within the city limits of Olympia;
I. Must be able to serve for the duration of a three-year term without compensation, except for the stipends permitted in OMC 2.100.040, and serve for one term only; and
J. Must be willing to sign a confidentiality agreement at the inception of their service on an investigative team and maintain strict confidentiality through the end of any criminal trial and appeal period.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020).
2.100.530 Duties
A. When selected to do so, each community member representative shall, fairly and impartially, monitor independent investigations regarding any police use of deadly force that results in substantial harm or great bodily harm to inform whether such use of force meets the good faith standard established in RCW 9A.16.040, as instructed by the lead investigator of such team.
B. Each community member representative must attend the City of Olympia Police Department Community Member’s Academy, as well as other training determined relevant to participation on an investigative team prior to assignment to an investigation;
C. Each community member representative must maintain strict confidentiality throughout any investigation to which they have been assigned until its end and the conclusion of any subsequent trial and appeal period.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021; Ord. 7275 §1, 2021; Ord. 7250 §2, 2020; Ord. 7242 §1, 2020).
Article X. SOCIAL JUSTICE AND EQUITY COMMISSION
2.100.600 Established--Purpose
A. There is hereby established in the City of Olympia an eleven (11) member Social Justice and Equity Commission whose overall purpose is to respond to the problem of unlawful discrimination on the basis of race, religion, color, national origin or ancestry, sex, gender identity, sexual orientation, age, marital status, familial status, honorably discharged veteran or military status, disability, or source of income, with the goal of eliminating racism and unlawful discrimination and fulfill human rights for all residents of the City of Olympia for a just and equitable Olympia for all people.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021)
2.100.610 Membership--Appointment
A. There shall be eleven (11) members of the Social Justice and Equity Commission. Members represent a reasonably broad cross-section of the residents of the City of Olympia, including education, race, ethnicity, gender, gender identity, sexual orientation, national origin, age, religion, and geographic identification.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021)
2.100.620 Duties
A. Receive complaints that occur within the City of Olympia relating to unlawful discrimination based upon race, religion, color, national origin or ancestry, sex, gender identity, sexual orientation, age, marital status, familial status, honorably discharged veteran or military status, disability, or source of income, with the goal of eliminating racism and unlawful discrimination and fulfilling human rights for all residents of the City of Olympia for a just and equitable Olympia for all people;
B. Mediate, conciliate, and investigate complaints of unlawful discrimination, and issues related to racial, social justice, human rights, or other forms of discrimination;
C. Advise the City on projects, events, policies, procedures, practices, and other issues to identify and proactively address potential disproportionate impacts to historically marginalized communities;
D. Participate in community and educational outreach to build relationships and seek community feedback regarding the work of the Social Justice and Equity Commission; and
E. Serve as commissioners of the Social Justice and Equity Commission, in accordance with all appropriate local, state, and federal laws, and within the legal geographic boundaries of the City of Olympia, to receive and conduct impartial investigations of complaints that have been filed by individuals who believe they have been discriminated against due to their race, religion, color, national origin or ancestry, sex, gender identity, sexual orientation, age, marital status, familial status, honorably discharged veteran or military status, disability, or source of income, and seek the satisfactory adjustment of such complaints through fact-finding hearings and to issue findings of fact, conclusions of law, and to issue written decisions, as may be required in the matter; provided, that no such action shall be taken with respect to any complaint within the exclusive jurisdiction of any state or federal agency.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021)
2.100.630 Budget
The Commission’s programs and operating expenses shall be funded from the City’s General Fund. The City Manager shall include said budget within the annual operating budget of the City.
(Ord. 7331 §1, 2022; Ord. 7298 §1, 2021)
Article XI. CULTURAL ACCESS PROGRAM ADVISORY BOARD
2.100.700 Established--Purpose
There is hereby established in the City of Olympia a Cultural Access Program Advisory Board to accomplish the following:
A. Advise the City Council concerning the formulation of processes, procedures, and criteria for carrying out the goals of the Cultural Access Program; and
B. Ensure the expenditures of Olympia Cultural Access Program dollars and other resources are invested based upon the priorities and commitments made to voters by the City of Olympia.
(Ord. 7331 §1, 2022).
2.100.710 Duties
The Cultural Access Program Advisory Board shall have the following powers and duties:
A. Priority Setting.
1. To review arts, science, cultural, and heritage programs to support public benefit throughout Olympia.
2. To coordinate with other stakeholders in the community to take into account goals regarding equity and access to cultural programs for all residents of the City, including historically marginalized racial and gender communities, ethnic backgrounds, age, and other aspects of personal and professional identity.
3. To act in an advisory capacity to the Olympia City Council on cultural programming that meets statutory requirements of RCW Chapter 36.160.110.
B. Review and Recommend to Council.
1. To review and recommend funding guidelines for cultural access programming consistent with state law.
2. To review and recommend funding levels for grant applicants.
3. To review and provide input on reporting processes to ensure alignment with public benefit goals.
4. To review outcomes from funded organizations to ensure compliance with statutory mandates and to ensure effective stewardship of Cultural Access Program funds.
5. To participate in the preparation of annual reports to the Olympia City Council regarding goals for programs that evidence public benefit.
6. To review grant applications for programming that meets criteria for providing public benefit as provided in RCW 36.160.110.
7. To review and provide input to Council on efforts to support cultural programs, building collaborative partnerships, and advancing the visibility of the Cultural Access Program in the community.
C. Public Communication.
1. To facilitate and recommend outreach to the community about cultural programming priorities, projects, services, and investments.
2. To serve as outreach ambassadors to the arts, culture, heritage, and science organizations and the general public.
D. Recommend Criteria and Guidelines to Council.
1. In consultation and with the approval of the Olympia City Council, the Cultural Access Program Advisory Board may make and alter any rules and regulations governing its organization and procedure not inconsistent with this chapter or any other ordinance of the City or state law, including RCW 36.160.110, the Open Public Meetings Act, and prohibition against conflict of interest.
2. The Advisory Board may recommend to Council funding programs to support a variety of types and sizes of organizations and programs that will provide public benefit in Olympia, with a demonstrated commitment to improving equity and access for Olympia’s diverse populations.
3. Organizational requirements for equity and inclusion, will be detailed in funding application guidelines and evaluation criteria to address historical inequities in the cultural sector in Olympia, and shall be reviewed by the Olympia City Council.
4. The Board shall recommend programming, among others, which will support public programs in arts, culture, heritage, or science, and that will address:
a. Increasing public access to cultural programs and/or facilities;
b. Providing neighborhood and community-based programs; or
c. Providing educational programs for youth;
5. Pursuant to RCW 36.160.110, the Advisory Board shall recommend to Council a percentage of funds available annually to be reserved for a public school cultural access program established and managed by the City to increase opportunities for cultural activities and programming for public school students. Public school programs will be recommended that benefit students and increase opportunities for cultural activities. Such programming may include expanded learning opportunities with before or after school classes, or summer classes, or school day or school break field trips to off-campus arts, culture, heritage, or science learning, including bus transportation.
(Ord. 7347 §1, 2022; Ord. 7331 §1, 2022).